As a member of the busy Acute Federation team, to provide high-quality, cost-effective PA/secretarial and administrative support services to the Acute Federation team, liaising with other departments and external clients.
Main duties of the job
Provide PMO and administrative support tothe South Yorkshire and Bassetlaw Acute Federation team. Liaising andcommunicating with all levels of contacts (public, staff, and externalorganisations) as appropriate. Contributing to the organisation and workloadmanagement of the team as required.
About us
The South Yorkshire & Bassetlaw Acute Federation is a provider collaborative made up of the five acute NHS Trusts in South Yorkshire:
Barnsley Hospital NHS Foundation Trust
Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust
The Rotherham NHS Foundation Trust
Sheffield Teaching Hospitals NHS Foundation Trust
These Trusts deliver a wide variety of acute and community services across South Yorkshire & Bassetlaw serving 1.5 million citizens.
The purpose of the Acute Federation is to use collective expertise and resources to ensure the people of South Yorkshire & Bassetlaw have prompt access to excellent healthcare through:
Working together to drive the quality of care to be amongst the best in the country.
Taking a proactive approach to reduce health inequalities for the populations we serve.
Collaboratively developing our colleagues and teams so that we have happy staff.
Being a great partner to the rest of the health and care system in SYB.
Supporting each other to achieve all the NHS waiting time standards for local people.
Seeking innovative ways to more effectively use the NHS pound so there is enough resource for the whole system.
Please note we reserve the right to close positions early
Job responsibilities
Job Description for Administrative Assistant
Please refer to the attachedJob Description and Person Specification for full details of the role and responsibilities.
Supporting Documents
Please refer to thevalues-based recruitment guidance and associated documentation.
Person Specification
Experience
- Word processing.
- Minute taking experience.
- Previous secretarial experience.
- Experience of MSWord and PowerPoint.
- Experience of diary and meeting management.
- Experience of filing systems.
- Audio typing experience.
- Minute taking experience.
- Previous secretarial experience at senior level.
- Experience of Excel and Outlook.
- Shorthand.
- Experience of working within the NHS or other large organisations.
- Experience of dealing with members of the public.
Trust Values
- In around 100 words please describe what Equality & Diversity means to you and why they are important.
- In around 100 words please describe how you ensure you contribute to a well functioning team.
Knowledge and Awareness
- Knowledge and understanding of the need for confidentiality.
- Knowledge and awareness of Health & Safety requirements.
Qualifications
- RSA Stage Ill typing/word processing (or equivalent) ECDL qualification or proven experience to the same standard.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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