Building Supervisor (No Supervision)

JOB DESCRIPTION

JOB TITLE: Building Supervisor (with no supervision)

REPORTS TO: School Principal

JOB PURPOSE To provide cleaning and non-cleaning services under the direction of the designated line manager or other authorised person and in accordance with the practices and procedures of the Education Authority.

MAIN DUTIES AND RESPONSIBILITIES

• Security (including school meals accommodation):
  • Security of the premises and its contents.
  • Open and close the premises and grounds, unless authorised otherwise.
  • Ensure that all windows are closed, and doors/gates are locked at the end of each day.
  • Safe custody of the keys and allocation to cleaning staff; keys returned at end of day.
  • Operate and monitor security camera system and store tapes where appropriate.
  • Operate fire alarm, burglar alarm and building security systems and report faults.
  • Attend after-hour break-ins and vandalism; ensure premises are secure and cleaned when clearance is given and report any unauthorised entry or damage.
  • Report suspicious activity during normal hours to ensure a safe working environment.
  • Report breaches of security (e.g., needles or suspicious substance abuse) per Education Authority policy.
  • Apply grit/rock salt in snow/frost to keep pathways clear.
• Mechanical and Electrical Services
  • Efficient operation of boiler/heating system for value for money and energy conservation.
  • Lighting and heating of the premises and routine maintenance of plant including shared areas.
  • Ensure adequate fuel is requisitioned in good time.
  • Monitor and document usage of fuel, water and electricity.
  • Replace lamps, tubes and plugs up to 3.35m height as required.
  • Inspect and report defects on firefighting equipment.
  • Chemically dose, clean and maintain water levels of any swimming/hydrotherapy pools.
• Cleaning
  • Clean the premises except areas used solely for school meals.
  • Plan, organise and control the work of cleaning staff (if applicable); the supervisor also undertakes cleaning duties.
  • Plan periodic work in consultation with service users; report plans to designated line manager.
  • Recommend and implement changes to improve economy, standards or ease of operation.
  • Monitor materials and equipment; advise on appropriateness.
  • Ensure hard surfaces, paths and ornamental grounds are clean; keep litter-free.
  • Ensure external drains and kitchen grease-traps are clear within 3.35m.
  • Wash and clean bins (including school meals bins); empty litter bins daily.
  • Provide ongoing cleaning service to deal with spills, flooding, and other issues; clean midday toilets as needed.
  • Replenish toilet rolls, soaps, paper towels and requisites as required.
  • Daily inspection of sandpits and removal of contaminated sand; clean and replace contents as required.
  • Clean external signs and lighting up to 3.35m; clean non-electrical fittings on equipment.
  • Maintain adequate supplies of materials and equipment within budget; report defects promptly.
  • Prepare premises for after-school activities and for normal use; clean fixed glass surfaces up to 3.35m.
  • Ensure cleaning staff wear PPE as provided.
  • Ensure cleaning standards meet board standards; investigate complaints and take corrective action as needed.
• Porterage
  • Receive and transport stores, materials, school meals and milk; distribute to storage points.
  • Despatch laundry, goods and materials; assist with setting out/removing tables and chairs when rooms are used for dual purposes.
  • Transport refuse bins to collection points.
  • Prepare rooms for examinations and other purposes.
• Administration
  • Prepare reports on cleaning and premises defects; maintain records of stocks and equipment.
  • Organise engagement of outside contractors as authorised; monitor their presence and report deviations.
  • Complete all paperwork related to the post and write reports when required.
  • Maintain records of staff attendance, holidays and absences.
• Handyperson Duties
  • Within the competence of the post-holder.
• General Conditions
  • All duties must comply with: a) Health and Safety at Work (NI) Order 1978; b) Acts of Parliament, Regulations and other legal requirements; c) COSHH Regulations; d) Codes of Practice.
• Training
  • Building supervisors will accept training for duties up to and including their own grade, or higher levels if required by the authority. Induction/refreshers for cleaning staff may be provided with records kept.
• Elections
  • In elections, the building supervisor may be required to perform duties as determined by the joint negotiating committee; exact duties issued as required.
• Other Duties
  • Falling within the grade as required.

Notes

This job description will be reviewed as circumstances change and is not rigid or inflexible. Other duties of a similar nature may be assigned. In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder should promote good relations and comply with equality legislation. To view the summary of terms and conditions for this post, click here.

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