Owen Reed is looking for a Legal Secretary for a top law firm in London.
Working Arrangement: Hybrid working (4 days in the office, 1 day working from home).
The Opportunity
An excellent opportunity has arisen for a Legal Secretary to join a leading law firm in London. This Legal Secretary role sits within a busy legal team and provides essential secretarial and administrative support to Partners and Fee Earners.
The Legal Secretary will play a key role in ensuring the smooth running of day-to-day operations, delivering accurate, timely and professional support across a wide range of legal and administrative tasks. This Legal Secretary position is ideal for an experienced, highly organised individual who thrives in a fast-paced legal environment.
Key Responsibilities
Legal Secretarial Support
- Provide comprehensive secretarial support to assigned Partners and attorneys as a Legal Secretary.
- Prepare, format, proofread and amend legal documents in line with firm standards.
- Transcribe documents from handwritten notes and dictation where required.
- Maintain accurate calendars, diaries and deadline tracking systems.
- Organise and prioritise incoming calls, emails, mail and documentation.
Administration & Coordination
- Schedule meetings, conferences and departmental activities.
- Arrange travel, accommodation and itineraries, including expense processing.
- Manage electronic filing systems and inbox organisation.
- Open, maintain and close client and matter files in line with procedures.
- Support CRM updates and ensure client contact records are accurate.
Document & Workflow Management
- Ensure all documents are processed accurately using firm systems and software.
- Maintain high standards of quality control through proofreading and editing.
- Handle document overload requests, scanning, photocopying and filing when required.
- Support timesheet entry management for Fee Earners.
Team & Client Support
- Communicate professionally with clients, attorneys and staff at all levels.
- Maintain confidentiality at all times when handling sensitive information.
- Support colleagues across the secretarial team during absences and busy periods.
- Assist with general administrative duties and ad-hoc requests as needed.
Skills & Experience
The successful Legal Secretary will have:
- Proven experience as a Legal Secretary within a law firm environment.
- Strong understanding of legal office procedures and documentation standards.
- Excellent typing speed (approx. 70 wpm) and transcription ability.
- High level of accuracy in spelling, grammar and formatting.
- Strong organisational and time management skills.
- Ability to manage multiple priorities under tight deadlines.
- Strong interpersonal and communication skills.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint; Visio desirable).
- Ability to work effectively both independently and as part of a team.
#J-18808-Ljbffr…