Owen Reed is looking for a Practice Assistant for a top law firm in London.
Working Arrangement: Full-time, office-based (or hybrid depending on team requirements).
The Opportunity
An excellent opportunity has arisen for a Practice Assistant to join a highly respected law firm in London. This Practice Assistant role sits within a busy legal practice area and provides essential organisational, administrative and client support to Fee Earners.
The Practice Assistant will play a key role in ensuring the smooth running of day-to-day operations, supporting lawyers with diary management, document production, client communication and file management. This Practice Assistant position is ideal for a proactive and detail‑focused individual with prior law firm experience, particularly within Commercial Real Estate.
Key Responsibilities
Organisational Support
- Provide proactive and effective diary management for Fee Earners as a Practice Assistant.
- Plan ahead based on workload awareness and priorities.
- Complete applications, forms and searches with minimal supervision.
- Maintain strong knowledge of departmental systems and processes.
Client Relationship & Business Development
- Act as a first point of contact for Fee Earners as a Practice Assistant.
- Deliver high-quality service to internal and external clients.
- Support marketing and business development activities.
- Record client meetings and business development activity in the CRM system.
- Maintain strict client confidentiality at all times.
Document Production
- Produce high-quality documents in line with house style as a Practice Assistant.
- Format, amend and proofread legal documents with accuracy.
- Create documents using firm templates and CRM data where appropriate.
- Ensure spelling, grammar and presentation meet high standards.
- Use the Document Management System effectively.
IT & Systems
- Maintain strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Use internal systems confidently to support daily work.
- Adapt quickly to new tools and technology.
File & Matter Management
- Support proactive file management and ensure files are kept up to date.
- Close and archive files in line with firm procedures.
- Maintain accurate records for off‑site storage and retrieval.
- Support Fee Earners with organised matter lifecycle management.
Financial Risk & Compliance
- Prepare client bills as required by Fee Earners.
- Assist with AML documentation and client due diligence.
- Carry out conflict checks accurately and efficiently.
- Ensure compliance processes are followed correctly.
Skills & Experience
The successful Practice Assistant will have:
- Previous secretarial or legal support experience within a law firm (essential).
- Experience in Commercial Real Estate (essential).
- Exposure to Rural Property (desirable).
- Strong organisational and time management skills.
- Excellent attention to detail and accuracy.
- Strong communication and interpersonal skills.
- Confidence managing multiple priorities in a fast‑paced environment.
- High level of professionalism and discretion.
- Strong Microsoft Office and document management system skills.
Person Specification
We are looking for a Practice Assistant who:
- Aligns with firm values and demonstrates a professional approach.
- Has excellent timekeeping and strong prioritisation skills.
- Communicates clearly, positively and constructively.
- Works effectively as part of a team and supports colleagues when needed.
- Demonstrates flexibility, reliability and a proactive attitude.
- Shows commitment to learning and continuous development.
- Respects confidentiality at all times.
- Maintains a positive, friendly and client‑focused approach.
#J-18808-Ljbffr…