Senior Facilities Coordinator/Assistant Facilities Manager

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are searching for a Senior Facilities Coordinator/Assistant Facilities Manager for our site in Warwick.

The Senior Facilities Coordinator is responsible for the delivery of high‑quality, compliant facilities management services across site(s), ensuring alignment with client expectations and CBRE governance standards.

Key Responsibilities

People Management & Leadership

• Direct line management of Facilities Coordinators and site‑based FM support staff
• Conduct performance management, appraisals, and development planning
• Support team wellbeing, engagement, and productivity, promoting a strong one‑team culture
• Manage absence, annual leave, and resource planning
• Deliver training requirements including QHSE, contractor management, and systems
• Act as deputy to the Facilities Manager(s)

Service Delivery & Operations

• Oversee day‑to‑day FM service delivery ensuring SLA and KPI compliance
• Manage planned and reactive maintenance workflows
• Lead work order prioritisation, tracking and closure
• Conduct site inspections and walkthroughs
• Act as primary point of contact for site stakeholders

Contractor & Supplier Management

• Manage contractor performance and compliance with QHSE and RAMS
• Coordinate contractor activity and quality checks
• Support procurement, PO creation and invoice validation
• Monitor supplier performance against SLAs

Compliance, QHSE & Governance

• Ensure compliance with CBRE QHSE standards and statutory requirements
• Maintain risk assessments, logbooks and statutory records
• Support internal and external audits
• Promote a strong safety culture

Client & Stakeholder Management

• Build strong client and stakeholder relationships
• Ensure high levels of customer satisfaction
• Communicate FM activities and service updates
• Support reporting and business reviews

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