Role Title: Senior Executive Assistant
Contract: 6 months rolling contract
Location: Marlow (hybrid)
Part Time – Flexible on hours. Hybrid working pattern – Office 3 days or 3 hours per day over 5 days (approx. 18 hours PW)
Role Overview
A highly experienced senior executive support professional is required to support the Head of BTS, Aesthetics. This role goes beyond traditional administration and requires a confident, proactive individual who can manage priorities independently, anticipate needs, coordinate across senior stakeholders, and help drive rhythm, organisation, and follow-through for a fast paced leadership environment.
While the role primarily supports the Head of BTS, it also plays an important coordination role across the leadership team by enabling effective meetings, follow-ups, communications, and cross-functional alignment where needed.
Key Responsibilities
Admin Support
- Managing a complex inbox and calendar, including prioritisation, scheduling optimisation, and coordination of recurring leadership forums (1:1s, team meetings, governance meetings, etc.)
- Booking and managing travel, hotels, off-sites, and team meeting logistics, while ensuring plans are aligned to leadership priorities and executed with minimal oversight
- Anticipating leader needs, preparing for key meetings and travel, handling sensitive information with discretion, and creating the conditions for the leader to stay focused on strategic priorities
Team Support Activities
- Creating and managing agendas for leadership, virtual team, and workstream meetings; capturing minutes, decisions, and actions; and ensuring clear follow-through
- Driving follow-up on outstanding actions, tracking commitments, and helping maintain momentum across leadership and team deliverables
- Creating, refining, and formatting executive ready PowerPoint presentations, briefing materials, and supporting communications
Requirements
- Significant experience in a senior executive assistant, senior administrative assistant, or comparable leadership support role
- Strong interpersonal xlqdzyr skills with the ability to build trusted relationships quickly and work confidently with senior leaders and diverse stakeholders
- Advanced Microsoft Office and Outlook capability, with particular strength in PowerPoint, Word, Excel, and producing high quality executive materials
- Highly proactive, organised, and resilient, with sound judgment, discretion, and the ability to operate independently in a fast moving environment
- Experience working across remote, international, and matrixed teams, with the maturity to coordinate effectively across functions and time zones
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