Healthcare Admin & Scheduling Coordinator

Administrator

About the Role:

Are you organised, energetic, and able to juggle multiple tasks at once? MPA Recruitment is delighted to partner with a leading public sector client to recruit a Band 3 Administrator in Lisburn.

This role is fast-paced and varied, providing essential administrative support You’ll help keep the service running smoothly by managing multiple delivery runs, answering 30–50+ calls daily, and liaising with healthcare professionals, warehouse teams, and transport staff — all while adhering to the different SLAs across four Trusts.

Key Responsibilities:

• Operate multiple IT systems efficiently and accurately
• Liaise with Occupational Therapists, District Nurses, and Physiotherapists to ensure timely, accurate information
• Schedule and manage equipment and continence pad deliveries with transport departments
• Handle enquiries from the public and professionals with professionalism and courtesy
• Prepare collection dockets and manage returns and crediting of CECS equipment
• Maintain accurate filing, documentation, and electronic records
• Process non-stock items and manage customer care reports and service queries
• Support stock catalogues and assist with stock counts as required
• Ensure all administrative tasks are completed accurately and promptly to support the wider service team

What We’re Looking For:

• Minimum 12 months’ relevant administrative experience
• Five GCSEs (Grades A–C) including English Language and Mathematics
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to thrive in a fast-paced, multitasking environment
• Strong communication and organisational skills

What we can offer you:

• Weekly Pay
• Holiday Pay
• 24/7 Support from our team of dedicated consultants
• Ongoing role availability — if one placement ends, we’ll have another ready for you

Why Apply?

• Work in a supportive public sector team making a real difference in the community
• Gain valuable experience in healthcare administration
• Structured working hours, training, and development opportunities
• Be part of a dynamic team handling a diverse and complex workload

MPA Recruitment is an equal opportunities employer.

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