Team Assistant
Location: Holborn, London
Pay: 17 – 21 per hour
Duration: 8 weeks temporary cover
Working Pattern: Monday to Friday, 8am – 5pm
Hybrid Working: 3 days in office, 2 days WFH (In office days are between Mon – Thurs)
Role Overview
We are seeking a highly organised and proactive Team Assistant to support two Executive Assistants while providing flexible “float” support across a group of senior leaders within a fast-paced investment environment. This role is ideal for someone who thrives on variety, takes initiative, and enjoys being at the heart of a high-performing team.
You will play a key role in ensuring smooth day-to-day operations, acting as a central point of coordination and providing seamless administrative support across multiple stakeholders.
Key Responsibilities
- Assist two EAs with diary management, including scheduling meetings, coordinating availability, and resolving conflicts
- Support travel arrangements (domestic and international), including itineraries, visas, and logistics
- Help prepare meeting materials, presentations, and documentation
- Manage expenses and invoice processing in a timely and accurate manner
- Provide general administrative support, ensuring efficiency across EA workloads
- Provide ad hoc support to senior leaders as needed, particularly during busy periods or EA absence
- Coordinate meetings across multiple time zones with internal and external stakeholders
- Ad-hoc support – assist with team events, offsites, and investor-related meetings
- Ensure meeting rooms and logistics are organised and running smoothly
Skills & Experience
- Previous experience in an administrative, Team Assistant, or coordination role (financial services or investment industry preferred)
- Proven ability to manage multiple priorities and work at pace
- Strong organisational skills with excellent attention to detail
- High level of discretion and professionalism when dealing with confidential information
- Excellent communication skills, both written and verbal
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- A proactive, can-do attitude with a willingness to support wherever needed
Personal Attributes
- Adaptable and flexible, comfortable supporting a range of personalities and working styles
- Calm under pressure with strong problem-solving skills
- Team-oriented, collaborative, and personable
- Highly reliable with strong ownership of tasks
- Positive and professional demeanour
Adecco Group UK & Ireland is an Equal Opportunities Employer.
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