Bid Coordinator

Bid Coordinator Responsibilities

• Downloading all RFQ documents from Atamis
• Setting up RFQ folders on SharePoint
• Maintaining the RFQ document register
• Reviewing scope documentation and identifying key submission requirements
• Co‑ordinating RFQ kick‑off meeting slides
• Co‑ordination and leading of all bid meetings including:
• Kick‑off meetings (co‑ordinate and lead)
• RFQ progress meetings (co‑ordinate and lead)
• Risk workshops (Co‑ordinate)
• Programme workshops (co‑ordinate)
• Pre‑governance meetings (co‑ordinate)
• Production of governance slides
• Managing the RFQ Programme (ties in with progress meetings), including internal deadlines, review gates and submission milestones
• Management of the RFQ trackers (making sure actions are being progressed / complete in a timely manner)
• Escalating overdue actions or submission risks where required
• Co‑ordinating inputs from technical, commercial, planning, risk, SHEQ and operational stakeholders
• Managing clarification questions to the client, including drafting, consolidation, issue and tracking
• Maintaining the clarification register and ensuring client responses are communicated to the bid team
• Creating and maintaining submission documents
• Managing document reviews, comment close‑out and final approval of submission documents
• Ensuring all submission documents align with the client’s RFQ instructions and evaluation criteria (where required)
• Managing version control of all RFQ and submission documents
• Carrying out final submission checks, including compliance, formatting, signatures, attachments and completeness
• Daily management of Atamis
• Uploading final submission documents to Atamis and confirming successful submission
• Maintaining an audit trail of RFQ correspondence, approvals, clarifications and submission activity

Qualifications and Attributes

You’ll be a great communicator, highly organised and skilled in planning and prioritisation, with a positive can‑do attitude and a desire to add value at every opportunity.

EEO Statement

At Altrad we celebrate the importance of having a diverse workforce. We provide an inclusive environment where our people can bring their whole self to work, feel connected and have the space they need to grow – giving everyone an opportunity to reach their full potential.

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