Overview
West Hertfordshire Teaching Hospitals NHS Trust’s Redevelopment Team is seeking a skilled and experienced administrator to support the delivery of new and enhanced healthcare facilities. This role will contribute directly to the success of the Redevelopment Programme across all three hospital sites, focussing on Watford and Hemel Hempstead, but with occasional requirements to work in St Albans. The specific requirement for each site varies depending on priorities as the plans progress.
We are looking for a proactive, motivated, and well-organised professional to play a key role in supporting the planning and execution of a wide range of capital projects at Watford General Hospital, Hemel Hempstead, and St Albans City hospitals.
The postholder will be expected to work full-time (37.5 hours per week), Monday to Friday. However, flexible or part-time arrangements may be considered on request.
The postholder will be required to travel between the three hospital sites as and when needed.
The closing date is 05 July 2026
Important information
Please note – we are unable to obtain a Certificate of Sponsorship (Work Permit) for this role.
Main duties of the job
The successful candidate will be a proactive and organised individual who has experience in providing administrative support, with confidence and proven expertise managing multiple deadlines.
They must be an effective communicator, confident with supporting senior managers and the executive team, capable of organising meetings, taking notes / minutes of meetings and preparing meeting papers (including agendas and action logs).
The post holder must have excellent IT skills, including the ability to proficiently use the Microsoft office suite, including Outlook, Word, Excel and PowerPoint.
It would be an added benefit to the applicant if they have had experience working within a Project or Programme Management Office, and / or knowledge of project and programme administrative procedures and systems.
About us
With a new hospital planned for Watford, work underway to update theatres at St Albans City Hospital and plans for a neighbourhood healthcare centre in Hemel Hempstead, this is an exciting time to join us. We are building on the success of our award-winning virtual hospital and re-imagining models of care, working closely with partners and making the most of advances in digital healthcare. Staff wellbeing and development are a priority, as is the role of innovation in improving clinical care, outcomes and patient experience. Our vision is Excellent patient care, together and our values are to be empowered, compassionate, professional and inclusive. They capture an important balance across what we must all do as individuals and to support others. We offer a variety of flexible working options as we recognise the importance of a good work life balance.
If you have a disability or long-term health condition and require support or guidance please contact westherts.recruitment@nhs.net
If you are a Service Leaver, Veteran, Military Reserve, Cadet Force Adult Volunteer, or partner/spouse of those serving please tick “Member of the Armed Forces Community” on the application form.
We reserve the right to close this advert early due to the volume of applicants. Please apply as soon as possible to avoid disappointment.
If you do not hear back within 3 weeks of your application, please assume you have been unsuccessful on this occasion.
Job responsibilities
Specific responsibilities for the Redevelopment Administrator include, but are not limited to:
- Providing full and comprehensive administrative support to the West Herts Redevelopment Team.
- Supporting the Programme Management Office (PMO) by setting up Team / Board meetings and support with the collation, and circulation, of project documentation (including Risk Registers, Action Logs, Query Logs and regular Highlight Reports).
- Receiving and processing sensitive information appropriately and effectively communicating complicated information from other departments and external contractors to the team.
- Taking the lead on ensuring the smooth functioning of office facilities at WFC, acting as point of contact for all WHTH and external teams based at WFC, liaising with WFC office management team as required.
- Support the wider Redevelopment Team with any other tasks related to current projects, as required.
Person Specification
Education and qualifications
- Good overall standard of general education including literacy and numeracy.
- Secretarial and administration skills to NVQ3 /RSA3/CLAIT Level 2 standards.
- IT Skills to ECDL level
- Evidence of continuing professional and personal development.
- Database systems and management.
- Willingness to undertake further training on any work-related computer packages as required.
Knowledge
- Must demonstrate advanced ICT skills and knowledge including PowerPoint, Word, Excel, SharePoint, and other systems as required, as well as touch typing.
- Good communication skills with all levels of staff/stakeholders.
- Experienced in office procedures
- Experienced minute taker.
- Demonstrable understanding of the UK healthcare system.
- Understanding of NHS confidentiality and data protection requirements.
- Managing projects
- DATIX user competency.
- Understanding Policy and procedural documentation.
Experience
- Relevant secretarial and administrative experience.
- Producing Agendas and taking Minutes of Meetings.
- Experience with data retrieval, analysis, or presentation
- A good forward planner, used to meeting deadlines and handling conflicting demands.
- Used to working in a reactive and pressured environment.
- Experience of working in the NHS in a projects environment.
- Experience/ knowledge of project management methodology.
- Customer Service experience.
- Experience with procurement processes such as raising purchase orders and managing invoices.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
West Hertfordshire Teaching Hospitals NHS Trust
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