HR Officer

Location- London

Salary- £40k

Contract- 9-12 months mat cover

Key Responsibilities:

Business Performance and Management

Assist with day-to-day HR administration including (but not limited to):

• Recruitment (e.g. sourcing of candidates, organising/arranging for interviews, etc.) for both regulated positions and non-regulated positions
• On-boarding and off-boarding of staff
• Ensure HR processes are adhered to (e.g. reminder when probation period is up for review, employment reference requests, etc.)
• Ensure new and existing staff personnel file (physical and digital) are up to date and organised
• Processing staff benefits and liaison with the Bank’s benefits broker
• Visa processing for secondees
• Provide assistance and support to the Branch staff with HR systems and 1st line HR advice (referring to HoD for serious issues where need)
• Organising training and other L&D related plan
• Annual performance management
• Staff surveys, Wellbeing and engagement activities
• Assist with the production of MI report for HR related data (branch/group HR as required)
• Ensure HR letters are appropriate and accurate (referring to SOPs and applicable policies)
• Ensure the Branch compliance to the UK immigration laws and prevent illegal working systems
• Assist with data entry for monthly payroll, and ensuring all staff claims (including overtime) and deductions are processed timely
• Provide any other general administrative support to the Head of HR and Administration
• Assist with ensuring the Branch is in compliance with the Health & Safety rules
• Support the Branch operations as and when needed and any other tasks assigned by the General Manager of the Branch
• Ensure all HR data is accurately labelled, and data retained/managed as per GDPR and internal policies and SOPs

Data Integrity and Privacy Compliance

• To ensure all data worked on and or/shared with internal/external clients are accurate, complete and maintained in accordance with company’s data quality standards
• Handle all data in strict alignment with the General Data Protection Regulations (GDPR) principles
• Escalate any suspected data breaches or any privacy issue to the HOD promptly and without delays.
• Ensuring any data sharing requests are discussed with HOD/DPO so that prior authorisation is given and follows GDPR / department’s SOPs

Regulatory Compliance duties

Comply with all applicable individual conduct rules (especially the FCA Conduct Rules, Regulations, Bank policies and procedures and the Compliance Manual)

• Adhere to the highest standards of corporate governance and behaviours applicable to a bank regulated by the PRA and the FCA.
• To continuously display honesty, professionalism, respect, openness, integrity, competence and capability and financial soundness.
• To work with Audit teams (whether internal or external) and assist with all the required information (to liaise with HOD as needed)

Training and Learning & Development duties.

• To complete all mandatory training set by the Bank (branch and group) within set deadlines
• To work with HOD as and when needed to identify relevant and appropriate training for the role

Performance Management duties

• Accurately and promptly reporting and logging of absence in the HR related systems to ensure required standards of conduct and performance in the workplace are met
• To complete the assigned annual and ad-hoc performance reviews in line with the Bank’s procedure
• To report any wrongdoing/work related concerns/matters to the HOD, the GM or HR as and when these arises (where appropriate referring to HR to support/guidance and agreement with next

Quality Assurance Tester – QAT

• Completion of CET/KRIs within set deadlines
• Completion of assigned training relating to QAT duties and responsibilities
• Assistance in identifying and highlighting areas of improvements, gaps and advise on risk and control related areas when performing testing and executing testing of samples
• Complete testing requirement as per testing schedule to ensure compliance with stipulated deadline and to ensure sufficient coverage of processes and controls
• Ensure all evidence of sampling are available as and when required by independent reviewer

Qualifications:

• Diploma or Bachelor or Master’s degree or professional qualification in relevant discipline (HR/Psychology/Business Administration/Business Management) or CIPD L3 (preferred but not essential)
• Professional Qualification and/or Regulatory, Licensing requirements preferably accredited by the Chartered Institute of Personnel and Development (CIPD)
• At least 2 years exposure working within the HR and administration department
• HR systems, HR databases and tools
• Recruitment and sourcing c
• Basic understanding of payroll data and calculation
• Basic understanding of statutory requirements
• MS Office

…