The position of Facilities Services Senior Admin Co‑ordinator is available within the Estates Department at Chesterfield Royal Hospital. The closing date for applications is 19 July 2026.
Working hours are Tuesday to Friday 10.00‑am to 4.00‑pm. Some flexibility may be required depending on service provision.
Role Summary
The Senior Facilities Administrator will issue identification badges, manage access control, coordinate minutes and action logs, and support meeting chairs in producing robust documentation. The role involves working closely with a team of six administrators, greeting contractors, handling maintenance calls, and ensuring a safe environment for patients, visitors and staff. The position requires prioritisation of workload and cover for annual leave to maintain service continuity and resilience.
Main Duties
- Process staff identification badge requests and maintain appropriate access levels per Trust policies.
- Organise and facilitate meetings and events, producing agendas, minutes and action notes.
- Manage diaries and ensure staff meet their meeting arrangements, using Teams and M365 Copilot.
- Scribe correspondence and reports, drafting and typing letters as needed.
- Book meetings proactively for the following year and maintain records of meetings booked.
- Provide general administrative support within a busy office environment.
Responsibilities
See the attached Job Description and Person Specification for full detail. The following are key responsibilities:
- Maintain a balanced workload and meet set targets.
- Work independently, using initiative to prioritise tasks.
- Co‑ordinate with peers to ensure service continuity and resilience.
Qualifications and Training
- Microsoft Office 365
- GCSE English Language grade C or above
- Microsoft Teams
- NVQ or equivalent in business and administration
- Customer Service
Experience
- Note taking at higher level meetings
- Working as part of a multi‑disciplinary team
- Problem solving on own initiative
- Organising and prioritising workloads
- Typing accurate documents
- First line management / supervision
- Busy administration office environmentAccess control systems
Skills and Knowledge
- Good interpersonal skills
- Excellent verbal and written communication skills
- Ability to manage simultaneous tasks
- Meeting deadlines
- Working under pressure
- Advanced IT skills, including AI software
- Facilities management based administration
Personal Attributes
- Self‑motivated
- Professional approachFlexible to meet role demands
- Methodical
- Articulate
- Adaptable to change and learns from lessons
- Open to feedback
Disclosure and Barring Service Check
This post requires a Disclosure and Barring Service check and is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975.
Employer
Chesterfield Royal Hospital NHS Foundation Trust
Salary: £24,853 to £25,242 a year (pro rata per annum)
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