Engineering Administrator

Engineering Administrator

Location: Washington

Salary: Negotiable

Type: Temporary ongoing (long term)

Hours: 38 hours per week – Mon – Thurs: 08:15am – 5:00pm – Fri 08:00am – 1:00pm

Main Purpose

The Contract Engineering Administrator is a temporary role designed to support the Contract Engineer and the wider Process Engineering team during a period of increased project workload. This position plays a key part in maintaining accurate documentation, coordinating project activities, supporting data migration tasks, and ensuring smooth communication between engineering, production, and other cross‑functional departments.

Responsibilities

• Collaborate with cross‑functional teams including production, maintenance, and IT to integrate automation technologies such as robotics, PLCs, and machine vision systems.
• Ensure all Engineering Change actions are implemented within agreed timeline.
• Support the documentation and administration of Engineering Change Notes (ECNs) and Management of Change (MoC) requests.
• Track approvals, update logs and distribute finalised documents to relevant teams.
• Ensure change documentation is correctly archived and version control is maintained.
• Support Process Engineers in ensuring documentation complies with Health, Safety and Environmental requirements.
• Maintain up-to-date filing of safety related documents, training records, and SOP acknowledgements.
• Assist in ensuring updated SOPs and risk assessments are distributed and stored correctly.
• Assist the Contract Engineer with gathering, formatting and preparing data for migration into the new ERP and MES systems.
• Perform basic data checks for accuracy, completeness and alignment with manufacturing requirements.
• Support test activities by logging issues, capturing discrepancies and preparing feedback reports.
• Upload and maintain system data under engineer guidance (BOMs, routings, SOP links, change requests, etc.).
• Assist in creating training content and user guides for ERP/MES processes where required.
• Manage, organise and maintain engineering documentation including SOPs, training materials, process maps, routings, BOMs, ECNs and version‑controlled documents.
• Coordinate document updates, secure cross‑functional approvals, and track revision histories.
• Ensure all controlled documents are stored correctly in SharePoint or other designated systems.
• Help track progress of NPI activities, ensuring documentation, SOPs and manufacturing data are prepared on time.
• Assist with capturing production metrics, formatting reports and maintaining NPI documentation packs.
• Coordinate communication between Production, Process Engineering and Quality.
• Provide the primary process interface between allocated manufacturing departments and Technical and Sales.

Requirements

• Experience in an administrative, technical administration, or document‑control role within a manufacturing/industrial environment.
• Familiarity with ERP/MES systems or other data management platforms is highly desirable.
• Experience supporting engineering, manufacturing, or quality departments preferred.
• Understanding of basic engineering terminology and manufacturing processes highly desirable.
• 3-5 years’ experience in an industrial manufacturing role.
• Experience of working to stringent audited ISO quality standards.
• HND/HNC or equivalent experience preferred, though not required.
• Training or certification in document control or quality systems is advantageous.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, SharePoint).

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