As the Senior Safeguarding Administrator, you will play a vital role in providing administrative support to key stakeholders, including the Bishop of Leeds and the Safeguarding team. Your responsibilities will encompass a range of tasks, from managing communications and meeting arrangements to ensuring the bishop’s office’s safeguarding processes align with published guidance.
You will act as a bridge between the Bishop’s office and the diocesan safeguarding office, facilitating effective collaboration and information exchange. Additionally, you will contribute to the development of clear processes for clergy personal files and streamline the Permission to Officiate process, ensuring compliance with guidelines and robust local procedures.
Both offices are located in Leeds. The post is office-based and will involve working flexibly across two sites:
- Leeds Diocesan Office, Church House, 17-19 York Place, Leeds, LS1 2EX
- Bishop of Leeds’ Office, Hollin House, Weetwood Avenue, Leeds, LS16 5NG
Both sites are easily accessible by public transport.
Responsibilities
- Provide administrative support to the Bishop of Leeds and the Safeguarding team, including email and letter communications, query management, and PTO/OPTO paperwork preparation.
- Ensure the bishop’s office’s safeguarding processes are robust and aligned with published guidance.
- Facilitate collaboration between the Bishop’s office and the diocesan safeguarding office through regular meetings, communication, and direct work with both teams.
- Support the administrative review of clergy personal files and develop clear processes for their management.
- Streamline the Permission to Officiate process at a local level, adhering to published guidance and developing electronic and physical filing systems.
- Identify gaps and develop new processes locally, with the ability to elevate procedural suggestions to the safeguarding team.
- Manage a busy workload, prioritize tasks, and meet deadlines effectively.
- Handle confidential information in line with GDPR and local policies.
- Demonstrate sensitivity to the cultural and traditional diversity within the Diocese’s parishes.
- Maintain a flexible work approach and be willing to travel between sites as needed.
Qualifications
- Excellent IT skills are essential, along with strong communication abilities, both written and verbal.
- The ability to innovate, initiate, and maintain effective administrative procedures is crucial.
- Experience in administrative roles and a relevant business administration qualification are required.
- Prior knowledge or experience in a safeguarding setting is desirable.
- Sensitivity to different cultures, traditions, and activities within the Diocese’s parishes is essential.
- A flexible work approach and the ability to work collaboratively as part of a small team are key.
- The capacity to relate to a wide range of people and organizations is important.
- The ability to ensure personal and professional development is valued.
- Trustworthiness in managing sensitive data with discretion and integrity is a must.
- An empathetic understanding of the Church of England’s faith and mission, as well as a commitment to reflecting Diocesan values, is essential.
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