The Governance Support Officer will support the effective operation of corporate governance across the organisation. The post-holder will provide high-quality administrative, analytical, and coordination support to governance processes including risk management, policy management, committee administration, and compliance reporting.
Main duties of the job
The post holder will s upport the development, monitoring, and reporting of the organisation’s governance and assurance frameworks. Assist in maintaining systems for risk management, including updating the risk register, tracking actions, and supporting risk reviews. Produce and format governance reports, dashboards, and briefing papers.
Provide high-quality secretarial support for governance-related committees and working groups.
Working for our organisation
We offer excellent employment opportunities to new and existing staff. We aim to be a model employer by embedding best HR practice and to support new ways of working.
We pride ourselves on offering good working conditions, job security, lifelong learning, fair pay and benefits, staff involvement and a balance between work and personal life.
We enjoy a forward thinking and innovative culture and our vision is to have healthy people, living healthy lives in healthy communities. We understand the only way to deliver this is to have the right people with the right skills.
Here is a summary of some of the benefits and services which are on offer to staff:
- 27 days paid minimum holiday and bank holiday entitlement
- Sick pay policy
- Occupational health services including staff counselling services
- Flexible working and family friendly policies
- Flexible retirement and retirement vouchers
Detailed job description and main responsibilities
Analytical and judgement skills
- Support the development, monitoring, and reporting of the organisation’s governance and assurance frameworks.
- Assist in maintaining systems for risk management, including updating the risk register, tracking actions, and supporting risk reviews.
- Produce and format governance reports, dashboards, and briefing papers.
Planning and organisation
Provide high-quality secretariat support for governance-related committees and working groups.
- To prepare agendas and paperwork for meetings. Ensuring they are produced in line with the agreed format and distributed as necessary.
- Attend meetings and take informal and formal minutes as required. This may also include the maintenance, upkeep and updating of action trackers. Ensuring all documents are produced in line with the agreed format and distributed as necessary.
- Collate and quality-check papers; ensure timely distribution.
- Ensure governance meetings comply with statutory and organisational requirements.
- To support the wider Governance and Business team with daily tasks such as facilities management, stock control, ordering, collating papers, meeting room set up etc
- Prioritise workload effectively to meet deadlines.
- Contribute to the continuous improvement of governance processes
- Support the coordination of the policy review cycle and ensure policies meet organisational standards.
- Maintain the policy library and support teams in uploading, reviewing, and approving documents.
- Line manages governance administrator
Information management
- Support teams in using incident reporting and risk management systems.
- Run routine reports and support investigation processes by tracking timelines and documentation.
- Assist with compliance data submissions and audits.
Research and development
- Informal and formal clinical or non-clinical research and development activities
Nature of responsibility and purpose should also be considered.
Person specification
Qualifications and/ or experience
- Educated to degree level or equivalent experience
Skills and abilities
- Experience producing formal minutes and agendas
- Experience handling confidential and sensitive information
- Strong writing skills for minutes, reports, and correspondence
- Experience providing administrative or coordination support in a complex organisation.
Communication and interpersonal skills
- Confident communicating with staff at all levels including senior leaders
- Positive, team-focused attitude
- Highly organised with ability to manage multiple deadlines
- Understanding of governance principles
Please note the following before applying.
- We reserve the right to amend the closing date based on the volume of applications received. Vacancies attracting a high volume of applications may therefore close earlier than advertised.
- In compliance with Part 7 of the Immigration Act 2016, all applicants must be able to communicate fluently in English to an appropriate standard which will be assessed as part of the selection process.
- As a Disability Confident Employer we are working to create a workplace that enables all staff to reach their full potential. As an ICB, we value diversity and are committed to the recruitment and retention of underrepresented minority groups. We welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.
- If you are successful and are joining from a non-NHS background, there will be an expectation that you will be engaged from the bottom of the pay band. If you would like to review the Agenda for Change pay scales in more detail and to view other benefits of working in the NHS, please visit the Agenda for Change website for further details.
- New employees to the ICB will be subject to a probationary period of six months (some exemptions apply, please refer to the ICBs policy for full details).
We encourage and support our staff to be fully vaccinated against Covid-19 as this remains the best way to protect ourselves, our families, our colleagues, and patients from the virus.
We recognise that some candidates for accessibility reasons may use software to support their application. At our Organisation, our selection process ensures we recruit candidates with the right skills and values. We monitor applications and remain alert to misuse that misrepresents abilities including the inappropriate use of AI.
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