Project Coordinator

Project Coordinator

Salary: Up to £31,000 per annum

Hours of Work: 8am – 5pm, Monday to Friday, with overtime as required. Flexibility around working hours can be discussed.

Location: Tockwith, York, with site work as required (worldwide)

Key Responsibilities

• Responsible for checking availability & booking crew, accommodation and travel arrangements for projects, including hire cars, trains, flights and visas.
• Manage and maintain crew planners in Teams/Excel ensuring they are kept up to date with crew changes.
• Raise purchase orders for onsite crew, travel and accommodation, making sure these are raised in accordance with company procedures.
• Co‑ordinate, move and care for all Stage One on‑site crew and freelancers.
• Support and liaise with project managers to ensure the smooth day‑to‑day running of projects.
• Be contactable out of hours when projects are on site.
• Uphold the duty of care for all Stage One crew while projects are on‑site.
• Prepare project and site files in accordance with Stage One procedures.
• Maintain the internal project planner in accordance with actual Stage One projects – key personnel and critical dates.
• Ensure all required documentation, including ID and accreditation, is in place and recorded for freelancers and Stage One crew.
• Process and approve freelance site/workshop invoices.
• Keep all project information updated on the Stage One server to assist communication of key project information.
• Assist in coordinating tasks and commitments of the project management team.

Person Specification

• Essential Qualifications: A general education including 5 GCSE passes at Grade C or above (including Maths and English), or an equivalent educational qualification, or relevant experience.
• Essential Personal Attributes: Positive attitude to work, drive, enthusiasm and commitment, highly organised and able to work flexibly, under pressure and to tight deadlines, professional approach with colleagues and clients, enthusiasm to support other areas of the department as required, willingness to adopt new ways of working and to make improvements.
• Essential Skills, Experience, Abilities and Competencies: Demonstrable experience within a coordination / logistics / administration role, planning and logistical experience, strong problem‑solving skills, proactive, organised and methodical approach to work, ability to communicate effectively with a wide range of people, ability to effectively organise and prioritise own work and follow procedures to produce high quality results to required deadlines, experience with Microsoft Word, Excel and Outlook.

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