Merchandiser Admin Assistant (wholesale Merchandising) D2C FASHION BRAND
Central Manchester, UK
About the Company
Our client is a fast-growing online fashion brand based in the heart of Manchester, delivering trend-led, commercial fashion to customers across the UK and international markets. As their business continues to scale, they are looking for a highly organised and commercially aware Fashion Merchandiser Admin Assistant to support their wholesale and Merchandising team and play a key role in bringing our collections to market.
Our client is looking for 1 years experience working within D2C fashion brand or Wholesale Merchandising.
This is an excellent opportunity for someone looking to build a long-term career within fashion merchandising, in a dynamic and entrepreneurial environment.
REPORTS TO THE JUNIOR MERCHANDISER
Purpose
To provide accurate, timely administrative support to the wholesale merchandising function, owning the day-to-day data, order and systems processes that keep wholesale trading running smoothly across our UK, EU and US accounts. The role is the operational backbone of the wholesale team – ensuring data integrity across NetSuite, Shopify and connected warehouse systems – with genuine scope to progress towards owning regions, accounts or brands.
Key Responsibilities
Order & Data Administration
• Manually key and maintain wholesale sales orders, purchase orders and line-level data within NetSuite ERP, ensuring accuracy, consistency and completeness
• Set up and maintain product, customer and pricing data across all merchandising systems
• Process order amendments, cancellations and returns accurately and within deadlines
• Reconcile order and stock data between NetSuite, Shopify and warehouse systems, investigating and resolving discrepancies
• Maintain clean, consistent and audit-ready records across all systems
Wholesale Account Support
• Support the day-to-day administration of key wholesale accounts including JD Sports and Footasylum, spanning their UK, EU and US operations
• Prepare and process account orders, ensuring correct pricing, delivery windows and allocation
• Produce and maintain order confirmations, line sheets and account-specific reporting
• Liaise with account contacts and internal teams to resolve order, delivery and data queries
• Support the onboarding of new products and ranges into accounts
Systems & Integrations
• Act as a confident day-to-day user of NetSuite ERP for order, stock and data management
• Maintain product and order data within Shopify, ensuring it stays aligned with NetSuite
• Build and maintain reports and dashboards in PowerBI to support trading and account reviews
• Work closely with 3PL warehouses to ensure orders, dispatches and stock movements are accurately reflected across systems
• Apply working knowledge of Warehouse Management Systems (WMS) to track stock, dispatch and fulfilment status
• Identify, flag and escalate system errors, integration breaks or data mismatches
Stock & Intake Support
• Support intake tracking and the flow of stock from suppliers through to wholesale dispatch
• Monitor stock availability against confirmed orders, flagging shortfalls and risks
• Assist with the allocation of stock to accounts in line with agreed priorities
• Maintain accurate intake, delivery and dispatch records
Reporting & Analysis
• Produce regular and ad hoc reports on orders, stock, intake and account performance
• Support weekly trade and account reviews with accurate, timely data
• Help surface trends, risks and opportunities through clear, reliable reporting
• Maintain the trackers and reporting tools used across the wholesale team
Skills & Experience
• Minimum 1 year of experience in a merchandising, wholesale or stock/order administration role (sportswear, footwear or fashion preferred)
• High level of accuracy and strong attention to detail when keying and managing large volumes of data
• Comfortable working across multiple systems – exposure to NetSuite ERP, Shopify B2B, PowerBI or WMS platforms is a strong advantage
• Good Excel skills (formulas, pivot tables, lookups)
• Well organised, with the ability to manage a high-volume workload and consistently meet deadlines
• Clear communicator, comfortable liaising with both external accounts and internal teams
• Proactive, dependable and eager to develop
Progression
• This is a deliberately admin-focused role and a genuine entry point into wholesale merchandising
• With strong performance, there is clear scope to take ownership of specific regions, accounts or brands and progress towards an Assistant Merchandiser position and beyond.
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