Legal Personal Assistant

Legal Personal Assistant

Hybrid

Manchester

We are seeking an experienced and highly organised Legal Personal Assistant to provide proactive support to fee earners within a fast-paced professional services environment. This is an excellent opportunity for a detail-oriented individual with strong administrative, financial and business development experience who is committed to delivering exceptional client service.

Key Responsibilities

• Work collaboratively with Finance teams to support fee earners’ financial performance, including client billing, reporting, matter balances and working capital management.
• Partner with Business Development teams to coordinate events and conferences, maintain CRM records, update CVs and credentials, and assist with bids, tenders and pitches.
• Support client relationship activities through the organisation of meetings and events and the preparation of regular client reports.
• Manage the end-to-end matter opening process, ensuring correct rates are applied, engagement letters are prepared promptly and all required documentation is completed.
• Conduct conflict checks and client due diligence processes in line with best practice and compliance requirements.
• Oversee file management processes, including matter closure, management of outstanding balances and archiving of completed files.
• Provide comprehensive diary management, forward planning and coordination of complex travel arrangements.
• Organise meetings and events, preparing agendas, packs, itineraries and arranging room bookings and hospitality requirements.
• Utilise internal workflow systems to ensure administrative tasks are completed accurately and within agreed timescales.
• Liaise with document production teams to coordinate the preparation and amendment of legal documents, pitch materials and transcripts.
• Maintain a high level of technical competency and proactively address any knowledge gaps.
• Ensure adherence to all risk and compliance policies and complete all mandatory training requirements.

Skills and Experience

• Minimum of three years’ experience in a comparable professional services or legal environment.
• Excellent verbal and written communication skills with strong attention to detail.
• Advanced knowledge of Microsoft Office applications.
• Proven ability to deliver exceptional client service.
• Experience working effectively in a fast-paced environment with the ability to prioritise competing demands.
• Strong organisational skills and the ability to work both independently and collaboratively.
• Flexible approach and willingness to adapt to meet client and business needs.
• A proactive mindset with a commitment to exceeding expectations.

If you are a motivated professional with a passion for providing outstanding support and building strong working relationships, we would love to hear from you.

…