Our client is seeking a dedicated Executive Personal Assistant to join the team in Ipswich. The ideal candidate will be highly organised, self-motivated, flexible, and eager to learn. You will play a crucial role in providing effective day-to-day support to Directors and driving high standards across the organisation. You will be supporting two Directors, ensuring their daily operations run smoothly. This is a hybrid role working for one of the top businesses in Suffolk!
Its a fantastic time to join this business:
- Directors being nominated for inspiring leader awards
- Business featuring in Top Suffolk listings
- Winners of recent awards
Main Responsibilities
Diary Management: Efficiently manage calendars, arrange events, book meeting rooms, and coordinate catering. Prepare and distribute meeting papers, take minutes, and follow up on action items.
Travel Management: Organise travel arrangements, including flights, train journeys, and accommodation.
Event Coordination: Support the organisation of external events such as the annual golf day, Colleague Awards, and leadership events.
Report Production: Assist in producing Board reports and monthly business updates across the Group and its subsidiaries.
Information Support: Provide research and reports to support Directors’ needs, including financial and statistical information.
Customer Focus: Serve as a professional first point of contact for internal and external communications.
Document Drafting: Contribute to communications by drafting documents, creating promotional literature, and preparing presentations.
Team Support: Assist with the induction and training of new team members as needed.
Time Management: Prioritise commitments to ensure efficient use of time for Directors.
Confidentiality: Handle sensitive information with discretion.
Coordination: Work collaboratively with other Executive PAs to support the Group’s operations.
Experience:
- Extensive experience in a position supporting senior level individuals
- Exceptionally high levels of attention to detail
- Ability to manage multiple priorities
- Ability to attend the office 2-3 days a week
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