About the Company
Powerday is a thriving, modern family business providing a friendly, caring and exciting place to work. A leading London recycling and waste management company, we help clients – including the construction sector, commercial premises, local authorities, and other waste management companies – manage their resources as sustainably as possible. To us that means helping clients keep materials in their highest form to retain their value, recycling as much as possible and recovering the rest of their waste to generate energy. It means operating six sites across London to maximise our efficiency and minimise transport emissions and investing in state-of-the-art technology to enable 100% diversion of waste from landfill, with all sites run on renewable energy to help minimise the carbon footprint of our operations.
It’s important to us to be at the forefront of our industry. We invest and innovate to achieve best practice in environmental, health & safety, quality, and fleet management. We support our employees to gain the knowledge and skills needed to meet these commitments, and we retain the accreditations and reporting systems to prove our achievements.
We have a strong community ethos and support our local communities in many ways. We help young, disadvantaged Londoners, through the power of sport with the Powerday Foundation – supported by our close links with London Boxing and London Irish – and through the provision of career opportunities with Powerday Academy.Our work in the community is as important to us as our waste management services, and we encourage our employees to get involved in our community activities.
Powerday operates from well-presented, comfortable offices with on-site secure, free parking – though we encourage use of public transport (our Head Office is a short walk from Willesden Junction station) or cycling (we operate a Cycle to Work scheme) where possible. Our offices are well-equipped with kitchens and break-out areas, and our head office has gym facilities available to all employees.
As a team, we all work hard and to high standards, but we have fun whilst doing so. The company offers great training and development opportunities through the Powerday Academy and provides health and well-being support which helps ensure we remain a healthy, happy, and productive team.
The Role:
Reporting to the Head of HR and People you will be responsible for supporting the delivery of our People Agenda which contributes to the success of our business through our people and building trusted relationships to deliver key people-projects and results.
Embracing our Company values and focusing on promoting HR best practice, you will constantly seek to innovate, so we remain competitive in the marketplace, able to attract and engage like-minded candidates and retain our star performers. Offering quality HR administration and general advice and support.
Key responsibilities of the role are:
- Provide a dedicated administrative support: offer letters, employment contracts, Right to Work and Visa checks, employment references, probationary review letters, change of terms letters, supporting the new starter, family friendly and leavers process.
- Manage the HR Induction programme.
- Ensure employee personnel files and electronic folders in our HR System are maintained and accurate.
- Managing employee data on ACUTEC (our in-house time-monitoring system) e.g. starters, leavers, hours of work.
- Supporting the Head of HR and People in all people-related activities: managing sickness absence, probationary reviews, medical referrals, workplace adjustments, return to work meetings.
- Supporting the Head of HR and People with disciplinary, capability and grievance hearings and taking minutes.
- Supporting the recruitment process by placing advertisements, screening candidates, arranging interviews, managing the job role library and candidate feedback.
- Work with the Head of HR and People to ensure all job roles have valid and up-to-date Job Descriptions, created in our Company format, version controlled and up to date.
- Support the Head of HR and People with the bi-annual employee engagement process (internal and external and employee-related outcomes and projects.
- Manage the administration process for the Powerday Training Academy, apprentices/work experience, management training programmes, individual employee trajectories, issue training certificates and support the annual Appraisal process.
- Calculating average Head office clockings on a monthly basis
- Assist with the appraisal process and roll out.
Key competencies of the role
- Previous HR Administration experience, working across a multi-site organisation.
- Sound working knowledge HR processes and practices.
- Previous experience of HR Systems including HR report writing and using reporting tools.
- Intermediate level knowledge of MS Office (Word, Excel and PowerPoint), Outlook, social media and the internet.
- Strong team player and contributor.
- Proactive and collaborative approach to tasks and projects.
- Sensitive to others needs and pressures.
- Excellent interpersonal skills, able to communicate clearly with audiences at all levels
- Professional and empathic and patient approach to all interactions.
- Able to prioritise own workload and comfortable working using own initiative.
- Flexible attitude to work and change, comfortable working to short-deadlines.
- Excellent organisational skills to ensure work and projects are delivered to the required standard and on time.
- Methodical approach to tasks and good attention to detail.
- Willing to travel to other Powerday sites on an ad-hoc basis.
- Maintain a high level of confidentiality
Qualifications/Experience
- Exposure to HR across a multi-site organisation
- CIPD Level 3 (or equivalent)
- Experience in HR Administration
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