Office Manager (SEO)

Job Title

Senior Executive Officer

Reports To

School Principal

Responsible For

Support staff

Job Purpose

To be responsible for matters of school management relating to general administration, finance and non-teaching staff.

Essential Criteria

• Qualifications/Experience: Either (A) a third level qualification (UK Qualification and Credit Framework Level 4) in business, finance or administration, or equivalent or higher, plus minimum two years’ experience in an administrative and/or finance role; or (B) five years’ experience in an administrative and/or finance role.
• Skills: Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Knowledge: Understanding of the requirements for a Senior Executive Officer.
• Interview Skills: Planning and organisational skills, ability to work under pressure, customer‑focused approach, people‑management and team skills, interpersonal and communication skills.
• Values Orientation: Evidence of how your experience and approach to work reflect the school’s values and ethos.

Desirable Criteria

• Experience with computerised financial systems.
• Experience with the C2K system and finance management software.
• Experience working in a school or college setting.
• Working knowledge of the Local Management in Schools Scheme.

Main Duties and Responsibilities

Supervision

• Supervise staff, manage duties, planning, coordination, discipline and welfare.
• Provide on‑the‑job training.

General Administration

• Provide administrative, clerical and secretarial support for staff and Board of Governors.
• Develop, maintain and operate manual and/or computerised information systems for pupils, staff, budgets, meals, maintenance, examinations, care, medical services, recruitment and transport.
• Complete and submit required records and returns.
• Contact relevant personnel to receive and provide information.

Purchasing and Supplies Administration

• Operate and oversee requisitioning procedures: ordering, purchasing, receiving, checking, storage and distribution of resources.
• Stock control of resources.
• Arrange maintenance of equipment in partnership with other school and board staff.

Finance

• Develop, control, monitor and report on all financial systems, including the delegated budget and cost centres.
• Responsible for all cash handling and banking arrangements.
• Support financial procedures and provide relevant personnel with assistance.

Estate Management

• Co‑operate with staff in the administration of maintenance, decorative and minor building works, issue works orders and costings.

Other Duties

• Assist work‑placement students with practical tasks and assignments within the school office.
• Other duties likely to be assigned within the level of the role.

Flexible Working Options

• Option 1: Required to be on duty during the school term plus two additional weeks, timing at the discretion of the Principal.
• Option 2: Required to be on duty for the contracted weekly hours, working during school closure except during authorised absence.
• Option 3: Same as Option 2 with the additional option to request unpaid leave during extended school holidays or closures.

The Education Authority is an Equal Opportunities Employer.

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