School Business Manager

Key Responsibilities

Strategic Leadership

• Work closely with the Headteacher and Governors to support the strategic development of the school.
• Contribute to school improvement planning and resource allocation.
• Provide professional advice and guidance on financial, operational and compliance matters.
• Identify opportunities for efficiencies and income generation.
• Ensure compliance with statutory and regulatory requirements.

Financial Management

• Lead the preparation, monitoring and management of the school’s annual budget and multi-year financial plans.
• Provide regular financial reports and forecasts to the Headteacher and Governing Board.
• Monitor expenditure and income to ensure effective budget control.
• Ensure compliance with Local Authority, DfE and school financial regulations.
• Manage procurement processes, obtaining quotes and tenders to secure value for money.
• Oversee financial administration including reconciliations, payments, VAT returns and year-end procedures.
• Prepare and submit financial returns, including the Schools Financial Value Standard (SFVS).

Human Resources

• Lead and manage recruitment processes, including advertising, safer recruitment procedures, contracts and onboarding.
• Maintain accurate personnel records and oversee the Single Central Record.
• Support the management of staffing budgets and workforce planning.
• Monitor staff absence and support attendance procedures.
• Liaise with payroll providers and ensure payroll accuracy.
• Coordinate training and professional development records.
• Ensure compliance with employment legislation and school policies.

Administration and Data Management

• Lead and develop administrative systems and procedures to ensure efficient school operations.
• Line manage and support the administrative team, promoting high standards and professional development.
• Oversee statutory returns and census submissions.
• Ensure effective management of school records and data protection requirements.
• Support communication systems, website compliance and operational administration.

Premises and Health & Safety

• Lead on health and safety management across the school site.
• Ensure compliance with statutory inspections, servicing and risk assessments.
• Oversee premises maintenance, repairs and improvement projects.
• Manage contracts and relationships with external suppliers and contractors.
• Monitor site security and emergency procedures.
• Coordinate fire safety arrangements and relevant training.
• Ensure a safe, secure and well-maintained environment for pupils, staff and visitors.

Safeguarding and Compliance

• Support the school’s safeguarding culture by ensuring all recruitment and employment checks are completed.
• Maintain safeguarding-related records in line with statutory guidance.
• Ensure compliance with GDPR, data protection legislation and school policies.
• Promote the highest standards of confidentiality and professionalism.

General Responsibilities

• Attend Governing Board and committee meetings as required.
• Participate in relevant professional development and training.
• Undertake any other duties commensurate with the grade and responsibilities of the post.

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