HR Administrator
Knowledge and practical experience of using HR Systems in the work place is essential
This role provides comprehensive administrative and operational assistance to the People team, helping to ensure HR services are delivered efficiently across the organisation. Working closely with colleagues and managers, the postholder will support a range of HR activities, maintain accurate employee records, and contribute to the smooth running of day-to-day people processes.
Reporting to the HR Manager, this varied role combines administration, reporting, employee communications, and coordination of learning and development activities. The successful candidate will play an important part in delivering an effective and responsive HR service while supporting projects that enhance the employee experience.
This position is well suited to someone who is highly organised, enjoys working with data and systems, and is able to manage multiple priorities in a fast-paced environment.
Key Responsibilities
HR Administration
- Maintain employee records and ensure HR information is accurate, up to date, and securely managed.
- Provide administrative support across the employee lifecycle, including onboarding, contractual changes, and leavers.
- Assist with the preparation of HR documentation, letters, and employment-related correspondence.
- Support payroll administration by preparing and validating employee information.
- Respond to routine HR enquiries and direct more complex matters to the appropriate team member.
- Help maintain HR policies, procedures, and documentation.
HR Reporting & Information
- Produce regular HR reports and management information.
- Collect, validate, and analyse workforce data to support business decision-making.
- Monitor HR records to ensure compliance with organisational and legislative requirements.
- Identify trends within people data and assist with reporting on key HR metrics.
Learning & Development Support
- Maintain training records and learning management systems.
- Coordinate induction activities for new employees.
- Arrange training sessions, workshops, and development events.
- Monitor completion of mandatory learning and produce training reports where required.
HR Projects & Continuous Improvement
- Provide administrative support for HR initiatives and improvement projects.
- Assist with reviewing and improving HR processes and procedures.
- Coordinate project actions, documentation, and deadlines.
- Support the implementation of new HR systems, policies, or ways of working.
Knowledge & Experience
Essential
- Experience in an administrative or business support role.
- Strong organisational and planning skills.
- Experience working with databases or business systems.
- Ability to handle confidential information with discretion.
- Experience coordinating meetings, projects, or business activities.
Desirable
- Previous experience within an HR or People function.
- Knowledge of HR systems and employee record management.
- Experience supporting payroll administration.
- Familiarity with learning management systems or employee engagement activities.
- Experience working in a busy, customer-focused environment.
Skills & Competencies
- Excellent organisational and time management skills.
- Strong attention to detail and accuracy.
- Effective written and verbal communication skills.
- Ability to prioritise a varied workload and meet deadlines.
- Confident using Microsoft Office applications and HR systems.
- Analytical approach with the ability to interpret and present information.
- Strong interpersonal skills and the ability to build positive working relationships.
- Professional, adaptable, and committed to delivering a high quality HR support service.
- Proactive approach to improving processes and supporting the wider People team.
…