Deputy Registrar
Births, Deaths, Marriages & Civil Partnerships
Location: Belfast
Wage: £17.18 per hour
Employment type: Full time 37 hours per weekDepartment: Legal and Civic ServicesGrade: 5
A Career That Matters at Life’s Most Important Moments
Every day brings a new story.
One moment, you’ll be helping proud parents register the arrival of a new child. The next, you’ll be supporting bereaved families through some of the most difficult days of their lives. You could be guiding couples through the legal requirements of marriage before officiating a ceremony that they’ll remember forever.
As a Deputy Registrar, you’ll play a vital role at the heart of public service, delivering a professional, compassionate and legally compliant registration service for births, deaths, marriages and civil partnerships.
This is a unique opportunity for someone who combines exceptional attention to detail with outstanding interpersonal skills and who thrives in a role where no two days are the same.
What You’ll Be Doing
As Deputy Registrar, you’ll be responsible for delivering a high-quality registration service while ensuring all statutory obligations are met.
Your responsibilities will include:
Supporting Families and Members of the Public
- Registering births, stillbirths and deaths in accordance with relevant legislation.
Providing advice, guidance and support to members of the public on registration matters.
Supporting bereaved families with professionalism, empathy and sensitivity.
Issuing certified copies and official documentation.
Marriage and Civil Partnership Services
- Advising couples on the legal requirements for marriages and civil partnerships.
Verifying documentation and processing applications.
Liaising with government agencies and professional bodies where required.
Officiating at marriage and civil partnership ceremonies across Belfast.
Helping create memorable and meaningful experiences for couples on their special day.
Professional and Legislative Responsibilities
- Applying registration legislation, regulations and procedures accurately.
Working closely with doctors, coroners, clergy, funeral directors, care providers and other stakeholders.
Maintaining confidential records and safeguarding sensitive information.
Supporting statutory reporting requirements and returns.
Financial and Administrative Duties
- Handling and reconciling payments in accordance with financial procedures.
Maintaining accurate records and documentation.
Supporting business continuity arrangements, including emergency registration services when required.
Leadership and Team Support
- Deputising for senior colleagues when required.
Supporting and mentoring team members.
Contributing to staff development, recruitment and service improvement initiatives.
What We’re Looking For
We’re seeking an individual who can balance professionalism with compassion and who is confident making decisions within a legislative framework.
You will have:
Essential Experience
At least one year’s relevant experience in at least two of the following areas:
- Carrying out formal registration or administrative duties involving members of the public.
Dealing with members of the public using tact, diplomacy and sensitivity.
Cash handling, reconciliation and financial processing.
Key Skills and Attributes
- Excellent written and verbal communication skills.
Strong public-facing and customer service skills.
Confidence speaking to individuals, families and larger groups.
The ability to remain calm, professional and empathetic in emotionally sensitive situations.
Strong organisational and decision-making skills.
Excellent attention to detail and accuracy.
The ability to work independently and use initiative.
A collaborative approach to teamwork.
High standards of confidentiality, integrity and professionalism.
Desirable Knowledge
- Knowledge of legislation and procedures relating to births, deaths, marriages and civil partnerships.
Experience working within a regulated, legal, public sector or customer-facing environment.
Why This Role?
This is far more than an administrative position.
It’s an opportunity to:
- Make a genuine difference to people’s lives.
Support families through life’s most significant milestones.
Conduct marriage and civil partnership ceremonies.
Develop specialist expertise in a highly respected public service profession.
Work within a role that combines legal knowledge, customer service and community impact.
If you’re compassionate, professional, organised and passionate about public service, we’d love to hear from you.
Join us and help deliver one of the most important services in our community.
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