Overview
We are looking for an individual to join our IT & Business Transformation Department, working initially in a twelve-month fixed term contract. This position could suit someone with a keen interest to grow a career in Change, Project or Transformation. Training can be provided; however you will need to demonstrate previous office experience, be highly organised, have excellent attention to detail, be IT savvy and a confident communicator.
The role in a nutshell
This role is responsible for the overall change management framework of KINTO UK to ensure successful business adoption of change. The role will support the project pipeline by building change management plans that include communication plans, documentation and training plans.
A bit about the Team
The IT and Business Transformation department has the vision: “Ensuring business sustainability and transformation through agile IT operations and robust change methodologies”. The department focuses on two main pillars: for IT, business continuity through quality processes and governance (information security, service desk, enterprise data, software and applications teams); for Transformation, enacting business change through project governance and TPS (Toyota Production System) methodology (PMO and Continuous Improvement and TPS teams).
What you’ll be doing
- Create and own the overarching Change Management framework – the standards and tools the business adheres to for change
- Build and deliver Change management plans for relevant projects, including Stakeholder Management, Communication, Training, Documentation and Change Activities
- Complete Change impact analysis as required for projects and initiatives
- Engage with key business stakeholders to identify change impacts
- Define measurable key success criteria for projects and initiatives
Monitor and report on these criteria
- Take part in the IT Change Advisory Board (CAB) by ensuring IT change request impacts are understood and communicated
- Support the KINTO UK Enterprise Risk Committee by identifying and documenting risks linked to change (risk registers)
Communication
- Ensure projects have clearly defined communication plans to internal and external stakeholders
- Support the communication of key business changes to internal and external stakeholders
Documentation
- Ensure projects have clearly defined documentation plans
- Documents include Process, Procedures and Policies
Training
- Ensure projects and initiatives have clearly defined training plans in collaboration with the L&D team
- Support the L&D team to develop relevant training content
Requirements
Essential
- Enhanced Security Clearance is required for all KINTO-UK Ltd employees, including verification of employment history, family background and financial records
Key Experience & Skills
- Strong communication skills
- Understanding of the UK IT landscape including Contract Management Systems, Portals, Data Warehouse, MS Dynamics
- Understanding of the KINTO UK Fleet/Asset Management Business operation and model and the Products and Services offered by KINTO UK
- Ability to work calmly under pressure and manage potential conflicts and prioritise conflicting demands
Attributes & Behaviours
- Self-starter with an analytical mind and natural problem solver
- Natural relationship builder with the skills to influence and be a trusted business advisor
- Excellent communication skills
- Excellent attention to detail and high standard of presentation and reporting
- A strong customer focus
- Resourceful and resilient
- Strong ability to multi-task
- Can cope well under pressure
- Excellent collaboration skills
About KINTO UK
This role will be working for KINTO-UK Ltd, a Mobility Brand owned by the Toyota Group, with offices in Portsmouth. KINTO-UK shares HR functions with Toyota Financial Services (TFS) in the UK; however, the job being advertised will not be working directly for Toyota Financial Services.
Benefits
- Competitive starting salary
- Bonus earning potential
- 25 days holiday + 8 bank holidays
- Pension scheme with employer contributions; options to flex up
- Company Car Scheme after probation
- Private Medical Cover
- Life assurance
- Discounts on retailers
- Wellbeing hour each month
- Discounts on Toyota & Lexus cars
- Volunteer days
- Wellbeing events
- Employee assistance programs
- Free fruit in the office
- Free onsite car parking
- Working hours 37.5 per week, Monday – Friday
- Hybrid working policy: 2 days from home each week
KINTO UK is an equal opportunities employer. We welcome applications from everyone and will thoroughly consider all applications without regard to ethnicity, religion, sexual orientation, gender, identity, family or parental status, national origin, veteran status, neurodiversity status or disability status.
Our recruitment process
At KINTO we value everyone and are recognised as a Disability Confident Employer. If you require adjustments to the recruitment process, please let us know how we can support you. Examples of possible adjustments include providing interview questions in advance, choosing a convenient interview time/location, or allowing additional time for assessments.
On-the-job training will be provided. We are open to discussing how learning can be tailored to individual needs.
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