A highly regarded international trade and investment organisation is seeking a commercially minded and highly capable Office Manager / Executive Assistant to oversee the financial operations and day-to-day management of its London office, while supporting senior leadership across the UK, Europe, the Middle East, Asia and North America.
This is a broad and fast-paced role combining office management, executive support, finance coordination and stakeholder engagement within a diplomatic and internationally focused environment. The successful candidate will play a key role in ensuring the smooth operational and financial running of the office, while acting as a trusted support to senior leadership and international colleagues.
The ideal candidate will be highly organised, proactive and commercially astute, with the ability to manage multiple priorities and operate confidently within a high-performing international environment.
- 2-year FTC (with view to extend)
- Monday to Friday | 9:00am – 5:00pm
- Hybrid working | 3 days office / 2 days WFH
Responsibilities include:
- Providing high-level EA support including complex diary management, international travel coordination, meetings and expenses
- Overseeing the day-to-day operations, administration, suppliers and facilities management of the London office
- Supporting finance processes including budgeting, reconciliations, invoices, expense claims, banking and liaison with payroll providers
- Managing office systems, reporting, records and operational processes
- Coordinating international visits, delegations, events, conferences and stakeholder meetings across the UK and Europe
- Assisting with HR administration including onboarding, payroll coordination and employee records
- Supporting the preparation of presentations, briefing documents, reports and research projects
- Assisting with LinkedIn content and digital communications to promote organisational activity and engagement
- Acting as a key liaison across internal teams, international offices and external stakeholders
- Supporting travel logistics and scheduling for senior leadership and visiting delegations
- Maintaining a highly professional, welcoming and efficient office environment
What we are looking for:
- Previous experience within an Office Manager, Executive Assistant, Operations or senior PA role
- Strong finance and accounting exposure including budgeting, reconciliations, expenses, bookkeeping or office finance administration
- Excellent organisational skills with the ability to manage multiple priorities simultaneously
- Experience supporting senior executives within fast-paced international or corporate environments
- Confident coordinating events, stakeholder engagement and office operations
- Excellent written and verbal communication skills
- Highly polished, proactive and emotionally intelligent approach
- Calm under pressure with exceptional attention to detail
- Strong Microsoft Office skills, particularly Outlook, Word and Excel
- Experience using LinkedIn and digital communication tools advantageous
- Adaptable, hands‑on and collaborative working style
Experience within government, international organisations, professional services, trade bodies or globally focused businesses would be highly advantageous.
This is an excellent opportunity for a polished and commercially minded operations professional seeking a broad and impactful role within a highly respected international organisation.
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