Administrator

We are seeking a highly organised and proactive Administrator to support daily operational activities. The ideal candidate will have strong administrative experience, be detail-oriented, and possess a good understanding of maintenance systems, compliance requirements, and office processes within a fast-paced environment.

Key Responsibilities

• Manage and process work orders using MAXIMO to ensure timely completion and compliance with KPIs
• Work with CMO-WANs systems and support maintenance-related workflows
• Assist with the preparation and compilation of RAMS (Risk Assessments and Method Statements)
• Ensure adherence to Health & Safety regulations, compliance standards, and Heathrow processes and procedures
• Provide general office administration support, including document control, record keeping, and data management
• Handle invoicing, database uploads, and system updates accurately and efficiently
• Monitor and track Planned Preventative Maintenance (PPM) schedules and tasks
• Communicate effectively with internal teams to ensure smooth operations

Skills & Experience

• Proven experience in office administration within a similar environment
• Working knowledge of MAXIMO or similar maintenance management systems
• Familiarity with CMO-WANs (or similar operational systems)
• Strong understanding of Health & Safety compliance and procedures
• Experience in compiling and reviewing RAMS documentation
• Proficient in Microsoft Office 365 (Word, Excel, Outlook, etc.)
• Experience with invoicing systems and database management
• Knowledge of PPM maintenance processes and KPI-driven environments

Key Attributes

• Strong organisational and time-management skills
• Attention to detail and accuracy
• Ability to work independently and as part of a team
• Excellent communication and problem-solving abilities
• Ability to prioritise workload in a fast-paced environment

Desirable

• Experience working in an airport or regulated infrastructure environment (e.g., Heathrow)
• Previous exposure to engineering or facilities management sectors

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