We are looking for an experienced Legal Secretary to join our busy and highly regarded Real Estate team based in our Horsham office.
Supporting a number of fee earners, you will play a key role in ensuring the team operates efficiently by providing first-class secretarial and administrative support. This is an excellent opportunity for someone who enjoys working in a fast-paced, collaborative environment and takes pride in delivering an exceptional service to both colleagues and clients.
The ideal candidate will have previous experience as a Legal Secretary, ideally gained within a Commercial Real Estate or Property team, and will be confident managing multiple priorities while building strong working relationships.
Key Responsibilities
- Providing high-quality secretarial and administrative support to a number of fee earners within the Real Estate team.
- Managing busy diaries, arranging meetings, travel, conference calls and client lunches.
- Acting as a key point of contact for clients, delivering a professional and responsive service by telephone, email and correspondence.
- Preparing documents, correspondence and meeting packs, including drafting standard documentation where appropriate.
- Managing incoming post, emails and telephone calls in the absence of fee earners.
- Supporting business development activities, including the preparation of pitches, presentations and marketing materials.
- Maintaining accurate client information on the firm’s CRM system.
- Producing and maintaining Excel spreadsheets, PowerPoint presentations and other documents.
- Assisting with financial administration, including expenses, residual balances, financial reports and dashboard updates.
- Organising team meetings and social events.
- Providing wider administrative support to ensure the smooth running of the Real Estate team.
- Travelling between office locations on occasion, where required.
About You
You’ll be an organised, proactive and professional Legal Secretary who enjoys working as part of a team and delivering outstanding support.
You’ll also have:
- Previous experience working as a Legal Secretary within a law firm (essential).
- Experience supporting multiple fee earners in a busy legal environment.
- Experience within Commercial Real Estate or Property Law (highly desirable).
- Excellent organisational skills with the ability to manage competing priorities and deadlines.
- Strong attention to detail and a high level of accuracy.
- Outstanding communication and interpersonal skills with a professional telephone manner.
- A proactive approach and the confidence to work independently using your own initiative.
- A commitment to delivering exceptional client service.
- High levels of discretion, professionalism and confidentiality.
- Strong IT skills, including Microsoft Word, Excel and PowerPoint. Experience of BigHand and Peppermint would be an advantage but is not essential.
Why Join Us?
You’ll become part of a friendly, supportive and collaborative Real Estate team where your contribution is valued. We offer a professional working environment, opportunities to develop your skills and the chance to work alongside experienced legal professionals on a broad range of commercial real estate matters.
If you’re an experienced Legal Secretary looking for your next opportunity in a respected and growing law firm, we’d love to hear from you.
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