Senior Leadership Team Administrator

To provide high-quality administrative support to the Senior Leadership Team (SLT) and to coordinate the daily cover arrangements for teaching staff, ensuring the smooth and efficient operation of the school. The postholder will act as a key point of contact for staff, visitors, and external agencies, maintaining confidentiality and professionalism at all times.

• Provide comprehensive administrative support to members of the Senior Leadership Team.
• Manage diaries, appointments, meetings, and schedules for designated SLT members.
• Prepare agendas, take minutes, and distribute documentation for meetings as required.
• Draft, format, and distribute correspondence, reports, presentations, and other documents.
• Maintain accurate records, filing systems, and databases.
• Coordinate and support school events, meetings, and parental communications.
• Manage incoming and outgoing communications on behalf of SLT, including emails, telephone calls, and correspondence.
• Assist with the preparation and collation of reports and data for governors, Ofsted inspections, and other stakeholders.
• Ensure confidential information is handled securely and in accordance with GDPR requirements.

Cover Administration

• Coordinate the daily cover arrangements for staff absences, ensuring lessons are appropriately covered.
• Maintain accurate records of staff absence, cover allocation, and associated costs.
• Liaise with teaching staff, supply agencies, and external providers to arrange cover where required.
• Produce and distribute daily cover schedules and communicate changes promptly to relevant staff.
• Support the administration of staff leave requests in line with school policies.
• Maintain and update cover management systems and relevant databases.
• Assist with contingency planning for periods of high staff absence.

General Administrative Duties

• Support the wider administrative functions of the school as required.
• Assist with school communications, including newsletters & letters
• Undertake data entry and produce reports using school management systems.
• Support compliance with safeguarding, health and safety, and school policies.
• GCSE Grade C/4 or above (or equivalent) in English and Mathematics.
• Proven experience in an administrative role.
• Excellent organisational and time-management skills, with the ability to prioritise competing demands and meet deadlines.
• Strong ICT skills, including Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and use initiative while also working effectively as part of a team.
• Effective problem-solving skills and the ability to respond positively to changing priorities.
• Professional, approachable, and reliable manner.
• Ability to build positive working relationships with staff, students, parents, governors, and external agencies.
• Commitment to safeguarding and promoting the welfare of children and young people.
• Experience working in a school or educational setting.
• Experience of cover administration, staff scheduling, or workforce planning.
• Experience supporting senior leaders or executive teams.
• Knowledge and experience of school management information systems, such as SIMS, Arbor, or Bromcom.
• Experience of producing reports, analysing data, and maintaining databases.
• Knowledge of school attendance, staffing, and absence procedures.
• Understanding of GDPR and data protection requirements within an educational environment.
• Experience of organising meetings, events, and taking formal minutes.
• A recognised administrative or business support qualification (e.g. NVQ Level 3 in Business Administration or equivalent).

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