Medical Secretary – Ophthalmology
Closing date: 08 July 2026.
This permanent role (Band 3) is based primarily at Doncaster Hospital, with occasional work at Bassetlaw and Mexborough. It is available full-time or part-time, and preference will be discussed at interview.
The position supports the Ophthalmology teams to ensure the smooth running of the offices. The post holder will work as part of a Medical Secretary team to provide effective and efficient support to clinical teams, maintaining robust systems for administrative management of patient pathways.
Main duties of the job
The post holder will be responsible for checking, monitoring and progressing all aspects of the patient pathway in line with clinical instruction, and in accordance with national and local waiting times. They will liaise directly with the consultant and delegated members of the consultant team, use information reports to assist, and apply expert knowledge of patient pathways, including the 18‑week Referral to Treatment (RTT) rules. They will promote best practice amongst peers, offer guidance for clinical teams, and work closely with other members of the clinical admin teams, Team Leaders and the Data Quality Team to ensure consistent approaches to RTT validation. The role requires skills in all areas of administrative functions, using Standard Operating Procedures (SOPs) to ensure that functions of the role are carried out correctly and consistently within given timescales.
About the employer
Doncaster & Bassetlaw Teaching Hospitals NHS FT is one of Yorkshire’s leading acute trusts, serving a population of more than 440,000. The trust operates over three main hospital sites and several additional services employing over 7,000 colleagues.
As an equal opportunities employer, we encourage applicants from all sectors of the community, particularly from under‑represented groups including those with disabilities, members of ethnic minorities and LGBTQ+ communities.
Benefits
- Extensive range of learning opportunities
- NHS Pension Scheme
- Generous holiday entitlement in line with Terms & Conditions
- Comprehensive health and wellbeing support
- NHS Car Lease schemes and a range of salary sacrifice schemes
- Discounts on restaurants, getaways, shopping and finance through external providers
Person Specification
Qualifications & Training
- Minimum of 3 GCSEs including English and Maths at Grade C or above or suitable equivalent qualification
- Business Administration Level II Apprenticeship
Knowledge & Experience
- Previous experience working in a clerical/administrative role
- Knowledge of medical terminology
- Experience of working within a busy/demanding environment, e.g., multi-disciplinary team
- Demonstrable working knowledge of Microsoft packages including Word
- Knowledge of Referral to Treatment Patient Access Policies and Procedures
- Understanding of patient priorities and targets in relation to appointments and waiting times, specifically Referral to Treatment
Personal Attributes & Skills
- Ability to deal calmly and diplomatically with a range of personalities and situations
- Proactive, self‑motivated with a positive approach to work
- Team player with a professional approach to work and colleagues; able to develop good working relationships
Disclosure and Barring Service Check
Applicants will be subject to a Disclosure and Barring Service check under the Rehabilitation of Offenders Act (Exceptions Order) 1975.
Salary
£25,760 to £27,476 a year (Pro Rata Per Annum)
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