Job Introduction
Be part of a team that makes a real difference to children and families. We’re looking for a Medical Secretary to provide high‑quality secretarial support to our Paediatricians and ADHD Practitioners. In this role, you’ll play a vital part in ensuring clear, timely communication that supports safe and effective patient care.
Base Location and Working Hours
The role will be based across Derby Court and St Martin’s Hospital (Kempthorne House) and is offered on a six‑month fixed‑term contract, with part‑time hours ranging between 15 and 30 hours per week.
Key Responsibilities
- Accurately type and process dictated medical reports and correspondence from Paediatricians and ADHD Clinics, ensuring timely distribution.
- Prepare and forward health reports and adoption medicals to relevant professionals within required deadlines.
- Liaise with external and internal professionals as needed to support effective communication.
- Manage team task lists and shared Outlook mailboxes efficiently.
- Act as a key point of contact for clinical staff, responding to queries and providing administrative support.
- Confidently use Microsoft Office applications and in‑house clinical database systems.
Benefits
- Salary of £25,500 – £27,098 FTE with access to our group pension.
- Free tea, coffee and milk at your base location.
- Membership of My Reward Hub, giving you access to discounts on everyday purchases and cashback and voucher offers.
- Access to wages as you earn them to help cover life’s emergencies and avoid overdraft fees or high interest rates.
- Online and face‑to‑face help with mental and physical wellbeing, legal, debt and life management support, and career coaching and counselling.
- Access to eLearning, bespoke career pathways and opportunities for continuing professional development through our Learning Enterprise.
- An open, just culture encouraging implementation of ideas that help deliver our purpose: changing lives through transforming health and care, backed by at least £100,000 of ringfenced innovation funding each year.
Essential Qualifications
- Proven experience of digital audio typing and managing a busy workload.
- Ability to work independently and collaboratively within a multidisciplinary environment.
- Experience maintaining electronic records and working in line with Data Protection and Caldicott principles.
- Strong IT skills, including confident use of Microsoft Word, Outlook, Excel and database systems.
- Excellent communication skills, with the ability to handle sensitive and confidential information appropriately.
- Highly organised, able to prioritise, meet tight deadlines and work accurately under pressure.
- Professional, approachable and able to build effective working relationships with discretion and diplomacy.
- Proactive mindset with confidence to suggest and support improvements to processes.
- Ability to travel between base locations, with access to a car.
Desirable
- Previous experience in a medical secretary role and understanding of medical terminology.
- Audio typing qualification.
- Experience using Lexacom or similar digital dictation systems.
About the Company
We change lives by transforming health and care. Established in 2006, we are one of the UK’s leading independent providers of community health and care services, working with health and care commissioners and communities to transform services with a focus on experience, efficiency and improved outcomes. We deliver and transform adult and children community health services, primary care services including urgent care, sexual health, dermatology and MSK services as well as adult social care and wellbeing services across England. We support communities of many millions and directly help more than half a million people each year, guided by our simple values: we care, we think, we do.
We’re committed to equal opportunities and welcome applications from a broad, diverse range of people who want to join our team. We’re a Disability Confident and Committed company, providing facilities, work‑environment adjustments and technical solutions to be inclusive of everyone.
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