School Finance Assistant Job Vacancy in Tonbridge

School Finance Assistant– Tonbridge

Contract Type

Full-Time, Temporary, All Year Round (Including School Holidays)

Contract Duration

ASAP – 31st October 2026

Working Hours

• Monday to Thursday: 8:00am – 4:00pm
• Friday: 8:00am – 3:30pm

Key Requirements

• Recent experience as a Finance Assistant within a school or college environment
• Experience using the PF Financial System
• Enhanced DBS certificate (preferably registered with the DBS Update Service)
• Available to start as soon as possible

Purpose of the Role

We are seeking an experienced and detail-oriented Finance Assistant to support the school’s finance team. You will help ensure efficient and accurate financial operations that support teaching, learning, and positive student outcomes.

The role focuses on:

• Maintaining robust financial processes
• Supporting budgeting and financial reporting
• Ensuring compliance and operational efficiency
• Promoting a professional and effective administrative environment

Key Responsibilities

Purchasing and Expenses

• Raise and manage purchase orders
• Process supplier invoices and obtain the necessary approvals
• Manage credit card purchases in accordance with school procedures

Sales and Income

• Raise sales invoices
• Monitor and chase outstanding payments and aged debt

Cash Handling

• Count and record cash receipts accurately
• Assist with banking activities

Financial Administration

• Perform monthly bank reconciliations
• Process weekly payment runs
• Set up new suppliers and carry out required verification checks
• Maintain accurate and up-to-date financial records

Reporting and Budgeting

• Produce monthly budget reports
• Support financial planning and decision-making processes

School-Specific Duties

• Manage the ParentPay system
• Administer Free School Meal vouchers
• Support stationery ordering and stock control processes

General Duties

• Monitor finance inboxes and respond to queries promptly
• Work collaboratively with colleagues across the school
• Provide support and cover during staff absences

About You

• Have excellent attention to detail and a “right first time” approach
• Be highly organised and efficient
• Be confident using finance systems and Microsoft Office applications
• Possess strong communication and teamwork skills
• Be proactive and able to identify opportunities to improve processes

The establishment is committed to safeguarding, ensuring the safety and welfare of young people. Employment is subject to a satisfactory Enhanced Disclosure from the Disclosure and Barring Service.

For this role you need to be a UK resident and eligible to work in the UK.

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