Are you looking for a permanent and full-time Band 3 BSPS Administration Coordinator position with a desire to work as part of the largest NHS led Pathology Services in the UK?
We are looking for an energetic, enthusiastic and well‑motivated individual with a good administrative background to complement the team in BSPS.
Essential qualities expected are efficiency, being well organized, having good communication skills and attention to detail.
Good keyboard skills are desirable. In addition, you should be a reliable individual who is able to demonstrate good practical skills and work as part of a team.
The role also includes recording of GM’s annual leave, acting up as PA to one of the GMs and minuting the Operational and Clinical Histology and transformation SG’s.
You must be keen to embrace new ways of working and develop your knowledge and skills.
Support and encouragement will be given for career development.
You will be expected to work according to our working time compliant shift system and be able to travel across Trust sites and to external events or meetings.
Main duties of the job
- To provide a high quality, central administrative service to the operational management team, ensuring that the recruitment process runs effectively from advertisement to commencement of employment.
- Monitor the recruitment timescales for vacancies across the BSPS. Coordinate the vacancy approval process within BSPS.
About us
Visa Sponsorship: This position is not eligible for Skilled Worker visa sponsorship. Applicants must already hold the right to work in the UK for the full duration of the contract.
Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme.
We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.
Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.
We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.
Job responsibilities
- To be responsible for delivering a highly responsive information and advice service, responding to all formats of enquiries personally and in group sessions using many mediums, liaising with specialist functions as required.
- To monitor and track the recruitment and selection process across the network.
- To use a number of HR systems on a regular basis, including the Electronic Staff Record (ESR), TRAC recruitment system and NHS Jobs.
- To undertake a variety of administrative and support processes and project work, developing and maintaining written procedures and standards within BSPS.
- To minute take any meetings associated with the role.
Person Specification
Special Requirements
- Ability to travel across Trust sites and to external events or meetings.
- Ability to concentrate for extended periods of time with VDU and desk‑based work.
Qualifications
- A-levels or equivalent academic standard, or equivalent experience
Experience
- Experience of HR and/or recruitment processes and procedures
- Experience of working as part of a team
- Experience of working in a customer service environment
- Experience of dealing with large volumes of work with a degree of interruption
- Experience of working in a temporary staffing function
- Experience of using the Electronic Staff Record (ESR) system
- Experience of using the NHS Jobs/TRAC systems
Skills and Knowledge
- Excellent organisational and planning skills
- Excellent customer service, communication and interpersonal skills
- Ability to manage conflicting priorities and work to tight deadlines and targets
- Ability to manage a varied, unpredictable and demanding workload
- Knowledge of records management, information governance and data protection
- Knowledge of NHS Employment Check Standards
- Knowledge of NHS terminology / procedures
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£27,106 to £28,850 a year per annum incl HCAS
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