Office Assistant

Office Assistant

Department: Business Support

Employment Type: Full Time

Location: London City

Description

We are seeking a reliable and organised Office Assistant to support the day-to-day operations of the office. This role is essential in ensuring the office runs smoothly, providing administrative support to all departments while maintaining a professional and welcoming environment for staff and visitors.

As a key member of the Office Administration team, the position will occasionally include a range of tasks to be undertaken as and when required, including reception duties and office administration.

This dynamic role requires adaptability and proactive engagement to support various business needs as they arise.

Key Responsibilities

• Meet and greet clients and visitors, ensuring a professional welcome
• Keep reception, meeting rooms, kitchens, and common areas tidy throughout the day
• Set up meeting rooms, including equipment such as screens, computers, and cameras
• Answer incoming telephone calls, take messages, and direct enquiries appropriately
• Provide general administrative support to all staff as required
• Perform general admin duties as directed by the Office Manager
• Manage post in/out processes, including forwarding mail where necessary.
• Maintain file archive storage, including requesting and returning storage boxes
• Organise couriers and deliveries efficiently
• Carry out any other reasonable duties as directed by the Office Manager

Skills, Knowledge & Expertise

• Strong organisational and multitasking abilities
• Reliable and punctual
• Professional and approachable manner
• Excellent communication and interpersonal skills
• Proactive and able to work independently
• Good attention to detail
• Basic IT skills (e.g., Microsoft Office, scanning/printing systems)

Job Benefits

• Enhanced maternity and paternity leave
• Health Cash Plan
• Life Assurance Cover
• Cycle to Work scheme
• Development Opportunities

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