Clerical Officer – USC Team

Clerical Officer – USC Team

The closing date is 12 July 2026

The job vacancy is for a Clerical Officer in the Dermatology Department working with the ‘Urgent Suspected Cancer Team’. This is an exciting opportunity to work with the USC Team. It is a fast paced, rewarding job. You will carry out general admin tasks, preparing notes for clinics, booking patients by telephone, sending letters and accepting referrals. The systems that are used include Connect, Infoflex and ICE.

Main duties of the job

• Provide occasional reception service to patients (including admitting, departing and updating outcome of appointments)
• Preparation for clinics.
• Telephoning patients to book their appointment /remind them of the appointment they have booked and what type of appointment it is.
• Contact patients to arrange/book outpatient face‑face, telephone updating these on the trust EPR system.
• Undertake administration functions for the department, such as scanning, telephone messages, ambulance and clinic/daycase bookings, text reminders, filing in patient notes, generic email (writing and reply), incoming post and small parts deliveries, etc.
• Undertake accurate recording / inputting and amending of data and new referral input within Trust information systems.
• Communicate effectively with the use of tact and diplomacy and seek to overcome barriers to effective communication. This may require the use of multiple communication methods, such as email, telephone, reception duties, etc.
• Work collaboratively with the wider departmental team to ensure a consistent and effective Patient First service.
• Input and outcome in the Infoflex system.
• Undertake effective prioritisation of own workload and the coordination of activities / duties related to the role.
• Work on a rota basis to cover reception duties on a Tuesday and Wednesday working 12–8pm, roughly every 12 weeks.

Person Specification

Education / Qualifications

• GCSE at Grade C/4 in English and Maths (or equivalent qualifications) or equivalent experience
• NVQ Level II in Business Administration / Customer Service / IT

Experience

• Experience of working within an office environment
• Experience of working in a public facing role.
• Relevant experience within the NHS

Further Training

• Knowledge of / experience of using information and/or customer service systems.
• Working knowledge of Microsoft Office packages including Outlook, Excel and Word.
• Previous experience Infoflex / 59R Software
• Previous experience of PAS / Infoflex / SystmOne (area specific software)

Skills and Knowledge

• Understanding of data protection issues and the ability to maintain confidentiality
• Excellent communication skills, with ability to deal with staff at all levels.
• Displays use of initiative with effective organisational skill
• Ability to prioritise and work to strict/conflicting deadlines
• On‑going commitment to personal development

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and is subject to a Disclosure and Barring Service check to screen for any previous criminal convictions.

Sheffield Teaching Hospitals NHS Foundation Trust

#J-18808-Ljbffr…