Office Admin

No visa sponsorship available. Applicants must already have the right to work in the UK.

Responsibilities

• Information sharing and distribution within the company and group companies
• Reception of visitors
• Coordination and management of general office operations
• Sorting and distribution of mail and emails
• Handling the sending and receiving of parcels and special delivery mail
• Arranging logistics and courier services on behalf of employees
• Management of mobile phones and related contracts
• Inventory management and ordering of office supplies
• Ordering stationery and office supplies
• Business card arrangements
• Maintenance management of office equipment
• Management of employee records, telephone lists, office key registers, etc.
• Filing and general administrative duties
• Management of executives’ schedules and travel arrangements
• Support for onboarding procedures
• Preparation of reports and presentation materials
• Support for event planning and coordination
• Responding to requests from directors
• Maintaining cleanliness of the office and meeting rooms
• Liaison with building management companies and landlords
• Management of building service charge budgets and expenditures
• First aider, fire warden, and evacuation support responsibilities
• Health & Safety (H&S) related administration
• Administrative procedures related to corporate insurance

Accounts Support

• Support for filing activities within the accounts team
• Processing supplier invoices and expense claims
• Storage and management of supporting documents, invoices, etc.
• Backup support for the Accounts Administrator during absence

Working Conditions

• Monday to Friday (with 1-hour lunch break)
• Office-based position with the option to work from home one day per week
• Flexibility to work according to business requirements

Requirements

• Minimum of 2 years’ experience in office administration
• Highly motivated
• Practical skills in Microsoft Office (Word, Excel, PowerPoint)
• Excellent planning and coordination skills with strong attention to detail
• Experience dealing with managers and external suppliers

#J-18808-Ljbffr…