Personal Assistant

Overview

We require an experienced PA for our Park Lane Office. If you are a proactive, efficient, self starter with great organisational and time management skills, this could be the role for you.

Responsibilities

• Providing PA support to the CEO of Fine & Country and CEO of the Guild of Property Professionals including:
• Diary management
• Arranging meetings and meeting rooms, including booking off-site meeting rooms as required
• Arranging travel bookings, including obtaining costs and approval for hotels and flights where required
• Managing emails, and responding where appropriate
• Dealing with telephone calls
• Production of letters, reports and presentations including audio typing
• Carrying out specific projects and research where appropriate
• Providing professional, welcoming and efficient Front of House / Customer Service, meeting and greeting visitors
• Answering calls and dealing with post, including arranging couriers
• Maintaining the meeting room calendar
• Arranging refreshments for meetings where required
• Ordering office and kitchen supplies and maintaining sufficient stock levels
• Ensuring all office & facilities supplier contracts are renewed annually
• Maintaining (and taking part in) the Saturday rota for the office
• Dealing with emails into Admin account
• Assisting with organising company events & social events throughout the year

Additional Responsibilities

• Overseeing security for the building
• Acting as Fire Warden and assisting with office Health and Safety, to include:
• Maintaining established standards and processes
• Ensuring there are suitably trained first aiders available on the premises
• General upkeep of office environment / premises

Qualifications

• Exceptional experience in a similar role to include administration and Office management along with accuracy and attention to detail.
• Excellent Microsoft Word, Excel and PowerPoint skills
• Positive attitude, with a drive to provide exceptional customer service, internally and externally
• Problem solving ability

Benefits

• 25 days holiday plus bank holidays, increasing to 30 days per year by length of service
• Ability to purchase up to 5 additional days holiday, at certain points in the year
• Life Assurance x 4 salary
• Health Insurance or Cash Plan – level dependent on role
• Confidential Employee Assistance Helpline
• Pension
• Interest free loan to purchase a cycle
• Season ticket loan
• Training and Development where required
• One day volunteering leave per year
• Weekly office fruit basket

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