Operations Coordinator

Key Responsibilities

• Create and maintain detailed PPM schedules based on manufacturer recommendations, building specifications, and client requirements.
• Assign maintenance tasks to appropriate technicians and contractors, ensuring proper scheduling and prioritization.
• Monitor and update PPM schedules as needed due to changing conditions or equipment updates.
• Utilize relevant in house property management software to input and manage all PPM data, including equipment details, maintenance history, and compliance documentation.
• Generate reports on PPM compliance, overdue tasks, and maintenance trends.
• Ensure accurate data entry and system integrity.
• Liaise with building managers, technicians, contractors, and clients to communicate PPM schedules, task updates, and any potential issues.
• Coordinate with the facilities team to ensure timely access to equipment for maintenance activities.
• Monitor compliance with regulatory requirements and industry standards related to building maintenance.
• Ensure all necessary documentation is maintained and readily available for audits.
• Track and analyze maintenance costs associated with PPM activities to identify potential cost-saving opportunities.
• Monitor budgets and ensure adherence to allocated funds.

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