Rota Coordinator

Rota Coordinator

The closing date is 12 July 2026. This vacancy may close before the listed closing date, so early applications are encouraged.

Responsibilities

• Full‑time post based at NHNN supporting medical and administration staffing provision within Neuroanaesthesia, Neurocritical care, and Operating Theatres departments.
• Managing and supporting Theatre administrators and junior doctor rota management.
• Onsite post within the Operating Theatre Suite, observing service users arriving for and leaving surgery.

Knowledge and Qualifications

• Degree or equivalent relevant experience.
• Experience of administrative procedures within healthcare.
• Up‑to‑date knowledge of employment law and NHS jobs functionality.
• Understanding of recent developments within the NHS and how these affect medical staffing.

Experience

• NHS experience; managing a busy administrative workload with conflicting priorities.
• Using initiative to solve problems.
• Experience working in a clinical department and processing online rota systems, including changes and upgrades; building, monitoring and administering all doctor rotas.
• Relevant experience involving the improvement of admin processes.
• Effective communication of issues to senior staff and others.
• Writing reports.

Skills and Abilities

• Analytical problem‑solving approach to identify problems and develop and implement solutions.
• Advanced working knowledge of Microsoft Excel (basic database manipulation, collating simple datasets, presenting them logically).
• Working knowledge of Microsoft Word and minute taking.
• Experience with a range of databases and software, including hospital systems.
• Leading on service improvement initiatives in the local environment.
• Implementing improvements from analysis of local audits.
• Good knowledge of ESR.

Communication

• Communicating complex, sensitive, or contentious information accurately and effectively at all levels of the organisation, verbally and in writing.
• Professional and sensitive dealing with patients, staff, and the public face‑to‑face and on the phone.
• Persuading, motivating, negotiating to gain cooperation.
• Showing tact, empathy, and reassurance with contentious information.
• Maintaining confidentiality.
• Promoting awareness of risk assessment and incident reporting.
• Understanding and promoting equality and diversity.
• Maintaining privacy and dignity.

Personal and People Development

• Willing to develop self and undertake personal development.

Infection Prevention and Control

• Familiar with Trust policies and guidance on infection prevention and control.
• Completing all required training and education (e‑learning and face‑to‑face) on infection prevention and control.
• Including infection prevention and control as part of continuous professional development and annual appraisal.
• Taking personal responsibility to embed effective prevention and control of healthcare‑associated infections into daily practice and applying it consistently.

Specific Requirements

• Postholder must be fit to perform full duties of the post through occupational health, with any reasonable aids.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure and Barring Service check for any previous criminal convictions.

Address

National Hospital for Neurology & Neurosurgery

Salary

£38,488 to £46,852 per annum inclusive of HCAS

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

309-UCLH-7936-A

Job locations

National Hospital for Neurology & Neurosurgery

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