PA / Team Assistant to small team (Private Equity), Mayfair – £50,000 – £55,000

Position Overview

We are seeking a highly organised, and proactive Assistant to provide comprehensive administrative and secretarial support. The ideal candidate will act as a trusted partner, managing day-to-day operations seamlessly in a fast-paced environment.

Key Responsibilities

• Proactively manage multiple complex diaries across various global time zones.
• Anticipate scheduling conflicts and use initiative to resolve them efficiently.
• Prioritise meeting requests to ensure the best possible use of executive time.
• Coordinate extensive domestic and international travel, including multi-stop itineraries.
• Manage visa applications, passport renewals, and travel documentation.
• Adhere strictly to the firm’s travel policy while ensuring executive comfort.
• Process and reconcile all expenses accurately.
• Ensure full compliance with the internal corporate expense policy.
• Track and submit invoices and corporate credit card statements.
• Provide timely and accurate telephone answering, filtering calls and taking detailed messages.
• Build strong working relationships with internal key partners and external clients.
• Collate, print, bind, and distribute vital meeting documents and presentations.
• Plan and execute occasional corporate events, dinners, and team-building activities.

Skills and Attributes

• Strong organisational skills with the ability to manage multiple deadlines.
• High levels of accuracy and an exceptional eye for detail.
• Resourceful self-starter who remains reliable and consistent under pressure.
• Resilient problem solver who remains solution-focused at all times.
• Flexible and adaptable when facing changing priorities in a fast-paced environment.
• Proactive mindset, always staying one step ahead and thinking outside the box.
• Excellent communicator with sophisticated verbal and written communication skills.
• Absolute discretion and the proven ability to maintain strict confidentiality.
• Sound judgement when handling sensitive corporate or personal situations.
• Excellent team player who collaborates well with peers and leadership.

Hours: 9am – 6pm – Monday – Friday

1 day working from home

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