Site National Hospital for Neurology & Neurosurgery, Town LondonSalary £38,488 – £46,852 per annum inclusive of HCASSalary period YearlyClosing 12/07/2026 23:59
The use of AI is monitored and if applicants have used it, then they are required to declare this in their supporting statement.
Artificial intelligence (AI) is a set of technology that can perform various tasks that typically required human intelligence. Your application is your opportunity to demonstrate to us how you meet the requirements of the role.
We recognise that AI tools can support accessibility, equity and confidence for applicants. However, it’s important that examples and responses genuinely reflect your own experience and abilities, as these will be explored further during the selection process. AI must not be used to provide misleading or false information during any stage of the application journey.
University College London Hospitals NHS Foundation Trust is committed to fair and transparent recruitment and requires applicants to provide accurate information, as misleading details may affect their application or employment and may be verified in line with the Fraud Act 2006.
Job overview
Applicants are invited to apply for the role of Rota Coordinator within the Operating Theatres at The National Hospital for Neurology and Neurosurgery, part of University College London Hospitals Foundation Trust. We seek a bright and enthusiastic NHS experienced individual who enjoys working in a busy environment with a friendly, multi‑disciplinary team. Excellent communication and interpersonal skills, flexibility, prioritisation, and a proactive approach are essential.
This vacancy may close before the listed closing date, so early applications are encouraged.
Main duties of the job
This is a full‑time post based at NHNN to support the medical and administrative staffing provision within Neuroanaesthesia, Neurocritical care and Operating Theatres departments. The post-holder will focus on managing and supporting Theatre administrators and junior doctor rota management. Applicants should be aware that this is an onsite post within the Operating Theatre Suite and will see service users arriving for and leaving surgery.
Knowledge and Qualifications
- Degree or equivalent relevant experience.
- Experience of administrative procedures within Healthcare.
- Up to date knowledge of employment law and NHS job functionality.
- Understanding of recent developments within the NHS and how these affect medical staffing.
Experience
- NHS experience managing a busy administrative workload with conflicting priorities.
- Experience of using initiative to solve problems.
- Experience working in a clinical department and processing online rota systems, including changes, upgrades, building, monitoring and administering all doctor rotas.
- Relevant experience improving admin processes.
- Experience communicating issues effectively and clearly, e.g. to senior staff.
- Writing reports.
Skills and Abilities
- Analytical problem‑solving approach to identify problems and develop and implement solutions.
- Advanced working knowledge of Microsoft Excel: basic database manipulation, collating simple datasets and presenting them logically.
- Working knowledge of Microsoft Word and minute taking.
- Experience with a range of databases and software, including hospital systems.
- Able to lead service improvement initiatives in the local environment.
- Able to implement improvements from analysis of local audits.
- Good knowledge of ESR.
Communication
- Able to communicate complex, sensitive or contentious information accurately and effectively at all levels of the organisation, verbally and in writing.
- Able to deal professionally and sensitively with patients, staff and the public face to face and on the phone.
- Able to persuade, motivate and negotiate to gain cooperation.
- Show tact, empathy and reassurance when conveying contentious information.
- Understands importance of maintaining confidentiality.
- Able to promote an awareness of risk assessment and incident reporting.
- Knowledge and understanding of the importance of equal opportunities.
- Demonstrates understanding of maintaining privacy and dignity.
Personal and People Development
- Willing to develop self and undertake personal development.
Specific Requirements
- The postholder must be fit to perform full duties of the post through occupational health with any reasonable aids.
We are committed to equality of opportunity and to being a diverse and inclusive employer.
Certification and Disclosure
This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and requires submission for Disclosure to the Disclosure and Barring Service.
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