SMT is a leading full-service distribution company specializing in machinery and trucks. Our focus is on providing equipment for the construction, material handling, recycling, and transport industry. Launched in 2010, we have already obtained a significant heritage that dates back to 1946. Our mix of agility and international experience gives us the advantage of a synergetic environment. We are active in large parts of Africa, Belgium & Luxembourg, Great Britain, the Netherlands, and in US.
Job Title:
Bid Coordinator
Location:
Duxford, Cambridgeshire
Contract:
Full Time, Permanent
About The Role
We are looking for a highly organised and commercially aware Bid Coordinator to join our Business Development team. This is a key role in supporting SMT GB’s continued growth, contributing directly to securing new business opportunities and long-term profitability. Working closely with Sales, Operations, Finance and OEM partners, you will coordinate and deliver high-quality, professional tender submissions. You’ll be managing a range of opportunities, from large fleet procurement bids to framework and infrastructure contracts, ensuring all submissions are accurate, compliant and delivered on time. This is a fast-paced role requiring strong project management skills, attention to detail, and the ability to manage multiple deadlines and stakeholders effectively.
Key Responsibilities
- Coordinate and produce high-quality bid and tender submissions in response to RFPs, RFQs and formal tenders
- Collaborate with internal stakeholders to gather technical, commercial and operational content
- Maintain internal and third-party systems (e.g. HSE, HR, compliance databases) to ensure tender readiness
- Manage and track bid opportunities, including pipeline management and probability scoring
- Analyse bid performance, tracking wins and losses to support continuous improvement
- Support pricing and quotation development for large fleet tenders
- Ensure clear, professional communication with stakeholders at all levels
- Utilise systems such as CRM, Power BI and advanced Excel for tracking, reporting and performance analysis
About You
You will be a proactive and detail-oriented individual with experience supporting bid or tender processes. You’ll be confident managing multiple projects simultaneously, working to tight deadlines and engaging with stakeholders across the business.
Key Requirements
- Experience working on both short-term and long-term tenders
- Strong project management and organisational skills
- Ability to analyse, interpret and present data effectively
- Confident communicator, able to influence stakeholders at all levels
- Advanced Microsoft Office skills, particularly Excel and PowerPoint
- Experience using CRM systems
- Knowledge of Power BI (desirable)
- Degree or equivalent experience (ideally in Business, Construction, Project Management or similar)
- Collaborative, team-focused approach with a proactive mindset
What Success Looks Like
- High-quality, compliant bid submissions delivered on time
- Improved bid win rates through continuous improvementStrong collaboration across internal teams and external partners
- Accurate pipeline management and clear reporting of bid activity
Eligibility
This role is well suited to a recent graduate or an individual looking to take the next step and progress their career.
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