Cardiac Information Administration Assistant

Main area Cardiology Grade 3 Contract Fixed term: 12 months (21 June 2027) Hours Full time – 37.5 hours per week Job ref 321-MRC-7871767-B3

Site Heart Centre, John Radcliffe Hospital Town Oxford Salary £25,760 – £27,476 Per Annum Salary period Yearly Closing 09/07/2026 23:59

Job overview

To provide a high‑quality, comprehensive and professional administrative service in support of the Cardiac Information Team. The post holder will support the day‑to‑day running of the team by undertaking a range of administrative duties, including first‑line support for information systems, data entry and validation, and managing incoming requests via the call logging system.

Main duties of the job

• Smooth running of the service.
• Act as first‑line support for Cardiac Information systems, responding to and logging queries, escalating issues where appropriate.
• Manage and monitor the call logging system, ensuring requests are accurately recorded, prioritised and progressed in a timely manner.
• Undertake routine and ad‑hoc data entry, validation and maintenance of cardiac audit and clinical datasets, ensuring accuracy and completeness.
• Support the team with the preparation, submission and maintenance of audit data in line with national and local requirements.
• Assist with general office administration tasks, including managing shared inboxes, filing, document management and maintaining records.
• Liaise with clinical staff, internal teams and external stakeholders in a professional and courteous manner.
• Support the team in meeting deadlines and service objectives by prioritising workload effectively.
• Maintain confidentiality and information governance standards at all times, in line with Trust policies.
• Contribute to service improvement by identifying issues with processes or data quality and reporting these to the team.
• Attend mandatory training courses for personal development.

Person specification

Basic Admin Skills: N/A

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