Administrative Assistant

Assists in day to day operations, manages relationships with customers and ensures that the site is running smoothly.

Main Activities

• Organization of the branch
• Greets customers and suppliers
• Assists the site manager with HR management
• Assists the team in communicating and organizing activities
• Reports data to management software and alerts them in the event of inconsistency
• Orders supplies and equipment for the branch

Administrative Management and Contract Lifecycle

• Issues quotes, contracts and amendments
• Records, monitors and invoices claims in liaison with the insurance companies and/or the insurance department at home branch (depending on the claim – SST or SAT)
• Monitors customer collections in the event of non-payment
• Manages rental/ service requests
• Checks the agency’s cash registers on a monthly basis for validation by the RO.
• Prepares invoices for services / Classifies invoices according to due dates
• Reports vehicle claims to the insurance department
• Processes administrative operations relating to the commercial management of the branch

Vehicle Movements

• Manages vehicle movements
• Carries out operational tasks required by the agency (RIV, movements, etc.)

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