Main area Paediatrics Grade AfC Band 3 Contract 12 months (This is a 1 year fixed term vacancy) Hours Full time – 37.5 hours per week Job ref 384-CH-EMF20799-B3
Employer Royal Surrey NHS Foundation Trust Employer type NHS Site Royal Surrey NHS Foundation Trust Town Guildford Salary £27,106 – £28,850 per annum pro rata includes HCAS Salary period Yearly Closing 19/07/2026 23:59
Safeguarding Administration Assistant
AfC Band 3
Job overview
The RSFT safeguarding teams are instrumental in supporting families to keep them safe. The team are looking for administrative support to help them be as efficient as possible in their role and ensure they meet all of the necessary regulatory requirements.
They look forward to welcoming a new team member that is organised, a team player, with initiative and good information technology skills to support them.
If you feel that you have the right skill set and are able to manage the everyday challenges that the NHS and safeguarding adults and children at risk brings then we would like to hear from you.
Main duties of the job
To provide a comprehensive, effective and confidential administrative support to Safeguarding nurses/midwives, using a self-motivated and pro‑active approach.
To provide a considerate, patient focused service in all dealings with patients and with staff around the hospital and through‑out the whole system.
To provide administrative support to the Safeguarding teams as required, e.g. filing, photocopying, arranging meetings and training sessions, producing training materials and packs, collating and inputting audit data and providing reports as necessary.
Arrange meetings as requested sourcing a venue, circulating minutes and agendas for the safeguarding teams.
To be aware of the complaints procedure and use initiative to resolve complaints from patients and any other individuals as far as possible. Escalate outstanding concerns as required.
To support the named nurse/midwife in collecting information sharing forms around the trust and/or Emergency Department cards and as per direction from named nurse/midwife liaise with community staff as required.
To receive and process national ‘safeguarding alerts’ notifications and follow the procedure for the trust.
Working for our organisation
Royal Surrey is a compassionate and collaborative acute and community Trust. Recognising that our 5,000 colleagues are our greatest strength, we offer a comprehensive health and wellbeing programme alongside a strong commitment to developing your career. Our diverse and welcoming Royal Surrey family ensures you feel valued from your initial interview and throughout your time with us.
We are clinically led and provide joined‑up care by bridging hospital and community services, alongside delivering regional specialist cancer care. Our main acute hospital site is in Guildford, with community sites at Milford, Haslemere and Cranleigh, and services delivered in patients’ homes across Guildford and Waverley.
We work in partnership with Ashford & St Peter’s Hospitals NHS Foundation Trust through a collaborative Group Model, supporting joined‑up services, workforce flexibility and development opportunities.
The Care Quality Commission (CQC) has rated us as Outstanding. We are proud of our achievements and continue to invest in our people and infrastructure.
To learn more about life at Royal Surrey, please watch our short video.
Adverts may close early, so you are encouraged to apply as soon as possible.
Detailed job description and main responsibilities
This post involves performing general administrative duties for the safeguarding team as required. It includes, but is not exhaustive to , taking and distributing minutes of meetings, typing and sending of child protection medical reports, data entry and general upkeep of databases, telephone duties, management of medical notes/records and administration and booking for safeguarding training. The main areas of responsibility are outlined as below.
Person specification
Qualifications
- RSA Stage 2 Word Processing or equivalent experience
- GCSE Minimum of English and Maths Grade C or equivalent
Knowledge
- Experience of Microsoft Word/Office
- Experience of Microsoft Excel
- Experience of Microsoft PowerPoint
- 3 years administration experience or equivalent experience
- Experience in the NHS or other health‑related work
- Experience with RSCH in‑house IT systems e.g. SBS, My Learning, Cerner and Badgernet
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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