Role Overview:
A pivotal role supporting two Managing Directors acting as a trusted partner, ensuring the efficient day-to-day operation of the MDs schedules while enabling them to focus on leadership and delivery across their regions.
This role requires a high level of organisation and discretion, co-ordinating complex diaries, communication across departments, providing critical administrative and project support aligned to business priorities. You will be a key point of contact internally and externally, always acting with professionalism with a collaborative mindset with the ability to build trusted relationships across all levels.
General Responsibilities:
Executive Support
Provide full diary and email management for both Managing Directors, including prioritising emails, scheduling meetings, site visits, and travel arrangements.
Act as the first point of contact, screening calls, emails, and correspondence.
Prepare agendas, presentations, reports, and briefing documents.
Take minutes in meetings and track actions to completion.
Coordination & Communication
Liaise with internal departments.
Coordinate communication between senior stakeholders, external partners and clients.
Ensure smooth flow of information across the business.
Project & Operational Support
Assist with coordination of key projects, deadlines, and deliverables.
Track progress on developments and management priorities.
Support with reporting on build progress, sales updates, operational KPIs and regional reports.
Administrative Duties
Drafting professional correspondence, including letters, emails, agendas and reports with consistency and accuracy.
Prepare, submit and manage expenses on behalf of the Managing Directors in line with company policy.
Organise meetings and off-site visits, including venue arrangements, travel arrangements, refreshments and preparation of meeting materials.
Arrange and create Project Review packs on a monthly basis, plus any other packs as necessary.
Maintain accurate records and ensure all relevant documents are filed and accessible.
Confidentiality & Discretion
Handle sensitive information with the highest level of confidentiality.
Act with professionalism and integrity at all times.
Requirements:
- PA experience at Director or Board Level
- Minute taking and Board pack preparation
- Written and Verbal Communication
- NVQ qualification
- Flexible and adaptable approach
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