Company Secretary UK, Vice President

Who We Are Looking For

Company Secretary for the United Kingdom legal entities – the role will help deliver company secretarial services to a number of State Street UK legal entities and internal governance committees, and will be responsible for ensuring adherence to relevant State Street governance policies. The role will lead and deliver effective corporate governance arrangements for State Street UK legal entities, act as a strategic business partner to inform and influence the State Street UK Board and Committees on matters relating to corporate governance, and be an influencer and champion of best practice for company secretarial and corporate governance arrangements across the UK. The role will also ensure that the CSO’s policies, procedures and practices keep pace with changing regulatory and statutory requirements, in terms of boards, committees and individual directors. In addition, the role will oversee the UK Company Secretary team, work closely with the Company Secretary team in Poland, and lead the implementation of governance initiatives.

Why This Role Is Important to Us

We will be joining the Investment Services function that delivers a comprehensive, holistic approach to each client relationship – for asset managers and asset owners, insurance companies, and official institutions globally. Our client‑facing functions work together to bring the best solutions and services to offer across all our locations, products, and capabilities.

What You Will Be Responsible For

Board and Committee Support

• Management of the day‑to‑day governance requirements for boards and committees within the UK
• Develop a close working relationship with chairs and members of boards and committees
• Act as the first point of contact for the chairs and members in all matters relating to governance and company secretarial work
• Support the process for appointments and elections of board and committee members
• Contribute to meeting discussions as required and coordinate advice for members
• Oversee proper scheduling, coordination and operation of the board and committee meetings
• Organise and prepare agendas and papers for board and committee meetings, maintain up‑to‑date records and distribute material via Diligent Boardbooks
• Take minutes and follow up actions from meetings, including minute review process
• Provide dedicated point of contact for all board and committee members
• Maintain an annual calendar of board and committee matters, ensuring full compliance with constitutional documents, terms of reference/charters, State Street’s Legal Entity Governance Standards and all other statutory, regulatory and legal requirements
• Lead board and committee effectiveness reviews

Compliance

• Oversee the maintenance of statutory books and registers, including electronic via Blueprint
• Oversee the preparation and submission of annual compliance statements and all required Companies House filings
• Oversee the filing of statutory accounts
• Prepare routine board resolutions
• Provide company information as required by business, auditors and regulators

Other Company Secretary Responsibilities

• Draft, maintain and approve policies and procedures
• Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to relevant stakeholders
• Prepare agreed‑upon management information and key performance indicators
• Liaise with Control Functions
• Oversee periodic review and update of CSO pages on intranet
• Guide and advise junior members of CSO in their duties

Management of Company Secretary Function

• Manage the UK Company Secretary Function
• Work with colleagues in Poland who support the UK Company Secretary Function
• Manage and drive success against internal priorities and KPIs/KRIs/OKRs
• Review and roll out new technologies and processes (e.g. AI) to maximise team efficiency
• Work with each team member to ensure they have a clear career development pathway and that their workload reflects their skillsets and interests
• Represent the Company Secretary Function in internal and external meetings
• Deputise for the UK CEO and members of the UK CEO Office team on governance‑related matters

What We Value

• Independent thinker and comfortable taking ownership
• Comfortable speaking up and asking questions
• A self‑motivated and goal‑oriented individual
• A professional, supportive and collegiate working manner
• Ability to operate seamlessly at multiple levels of the organisation and become a trusted advisor to key stakeholders
• Ability to operate both autonomously and as part of a global virtual team
• Demonstrate an inquisitive mindset to continue to develop best practices
• Insightful and able to demonstrate initiative and think broadly to be proactive in connecting various requests or work streams
• Proactively organise and prioritise workload, manage own time effectively, highlight potential problems and propose solutions
• Multi‑task and work flexibly to meet the needs of the CSO
• Work under pressure to tight timelines
• Excellent organisational skills
• Good problem‑solving skills
• Look ahead, anticipate change and make provisions
• Well‑organised with attention to detail
• Write concise and accurate minutes in a timely manner
• Assimilate and handle large volumes of information
• Polished and effective communication skills with the ability to build consensus in a large and complex organisation
• Strategic and systematic thinker capable of execution
• Ability to manage a team

Education & Preferred Qualifications

• Educated to degree level
• Preferably Chartered Governance Institute (formerly ICSA) qualified (ACIS or FCIS)
• Proficient on PowerPoint, Word and Excel
• Understanding of the Finance Sector and the Financial Conduct Authority and the Prudential Regulatory Authority
• Understanding of the Senior Manager Regime
• Experience as a company secretarial in a financial institution

About State Street

Across the globe, institutional investors rely on us to help them manage risk, respond to challenges and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success. We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. You’ll benefit from inclusive development opportunities, flexible work‑life support, paid volunteer days and vibrant employee networks that keep you connected to what matters most.

As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, colour, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

Job ID: R-792957

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