Project Coordinator

About Us

madeWORKSHOP, located in the vibrant East London area, is a cutting-edge creative construction company dedicated to fostering innovation and creativity.

Our team is composed of passionate professionals committed to delivering top-notch solutions for our clients.

We believe in a collaborative work environment that encourages growth and development. This role offers an exciting opportunity to grow with a dynamic and expanding company.

Job Description

The Project Coordinator will play a key role in ensuring the smooth operation of madeWORKSHOP by managing freelance crew scheduling and supporting project coordination, acting as a key link between project managers, workshop teams and freelancers, ensuring projects are delivered efficiently.

Project Assistance & Coordination

• Support project managers with scheduling, tracking and coordination
• Assist with resource planning, ensuring smooth project execution
• Occasionally source materials or props when needed
• Support sustainable set reuse initiatives and waste reduction efforts, ensuring scenery flats, props and materials are reused, repurposed or recycled
• Step in for procurement when they are on holiday or unavailable or need support

Freelance Crew Booking & Scheduling

• Manage and schedule freelance crew e.g. carpenters, painters, welders, set builders etc., ensuring they have completed the required onboarding and mandatory documentation before commencing work
• Ensure projects are properly staffed, coordinating availability with freelancers
• Handle contracts, booking confirmations and payment tracking
• Maintain and grow a network of reliable, skilled freelancers

Internal Process Improvement & Communication

• Ensure crew schedules and project updates are well-documented
• Act as a key point of contact for workshop teams, freelancers and project managers
• Support client-facing teams by maintaining accurate records of health and safety/compliance documentation (RAMS and Method Statements) prepared ahead of time
• Assist with the implementation and continuous improvement of health and safety procedures and compliance processes

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