Your new company A public sector organisation is recruiting for a Band 3 Secretary based in Derry/ Londonderry.
Your new role As Personal Secretary, you will provide comprehensive secretarial and administrative support to a multidisciplinary team and associated professionals. You will be responsible for ensuring the efficient day-to-day operation of administrative processes while maintaining high standards of accuracy and confidentiality.
Key responsibilities will include:
- Managing diaries, arranging meetings, venues and hospitality requirements.
- Providing full secretarial support to a team of professionals.
- Preparing correspondence, reports, meeting minutes and other documentation
- Handling telephone enquiries and acting as a key point of contact for staff, service users and stakeholders.
- Maintaining filing systems, records and databases.
- Assisting with the preparation of presentations and departmental reports.
- Monitoring office supplies and processing stock requisitions.
- Producing and collating statistical information and maintaining administrative records.
What you’ll need to succeed To be successful in this role, you will meet one of the following criteria:
- A minimum of 5 GCSEs (or equivalent), including English Language and Maths, plus 1 year’s administrative or clerical experience; or
- NVQ Level 2 Business Administration (or equivalent) plus 1 year’s administrative or clerical experience; or
- 3 years’ administrative or clerical experience
In addition, you will have:
- Strong working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint.
- Experience managing diaries and organising meetings.
- Excellent organisational skills with the ability to prioritise workloads effectively.
- Strong communication skills, both written and verbal.
- The ability to work independently and as part of a team.
- A professional approach to handling confidential information.
Desirable:
- Experience using electronic patient record or case management systems.
What you’ll get in return
- Based in Derry/ Londonderry
- £12.75 per hour
- Temporary post for 3 months initially
What you need to do now If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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Benefits:£12.75 per hour
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