Office/Operations Administrator
Location: St Giles Academy
Salary Scale: Scale 4, Points 7-11 FTE: £26,403 – £28,142Actual: £22,680 – £24,174
Contract Type: Permanent, 37 hours per week Term time + 5 days
Reports to: Principal
Closing Date: 10th July 2026
Start Date: September 2026
Purpose of the Post
To provide a warm welcoming environment for all. Ensuring an outstanding reception, clerical, administrative, and financial support service to underpin teaching, learning, and school management alongside other members of the admin team and the Business Services Partner.
Key Responsibilities
Administrative & Operations:
- Provide administrative services including confidential typing, diary management, preparing draft agendas, and taking minutes.
- Undertake report preparation, storage, retrieval, and transmission using IT skills and a range of technology.
- Manipulate information and undertake routine analysis to produce reports on pupil data and statistical returns.
- Perform reception and telephone duties to provide courteous advice, information, and help to staff, pupils, parents, and the general public.
- Support with attendance registers, safeguarding administration, and checking inventories to comply with statutory requirements.
Financial & Facilities Support:
- Undertake order processing and resolve routine issues to ensure stock levels are maintained and payments are authorised.
- Assist in planning and arranging school trips and events, including bookings, transport, and collecting pupil contributions.
- Ensure all financial transactions are correctly authorised, processed, recorded, and reported, including banking monies.
- Support with health and safety, medications, and first aid ensuring reporting and recording.
- Support the Business Service Partner with aspects of their role including premises oversight.
The Person: What We Are Looking For
Essential Requirements
- 4 GCSEs, including English and Mathematics or equivalent qualification.
- Experience in a similar role within a school environment and an understanding of school administrative processes.
- Knowledge and use of MS Office and Google suites and MIS systems, and the ability to use a full range of office equipment.
- High levels of honesty, integrity, and the ability to work positively within a team.
Desirable Requirements
- NVQ Level 2 or 3 in Business Administration.
- Knowledge and use of Arbor.
- Knowledge of safeguarding and the Ofsted framework.
Harbour Learning Trust is committed to safeguarding and promoting the welfare of children. All posts are subject to satisfactory background checks and enhanced DBS.
School office;
01522 785760
sgaenquiries@harbourlearningtrust.com
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